Accounts Payable Manager – AP Manager

Job not on LinkedIn

🕒 April 20

🇺🇸 United States – Remote

💵 $73k - $104k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📝 Accounts Payable

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Convergent Research

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 Non-profit

🔬 Science

Non-profit • Science • Technology

Convergent Research is a nonprofit organization that supports the creation and operation of Focused Research Organizations (FROs). These are new types of scientific startups dedicated to tackling large-scale, coordinated projects in science and technology. The organization aims to produce high-impact public goods and drive forward technically ambitious projects led by teams of scientists, engineers, and entrepreneurs. Convergent Research operates with a focus on achieving pre-specified, quantifiable technical milestones within finite-duration projects. It is supported by significant funding from notable entities, including investment by influential figures in the science and tech communities.

📋 Description

• Manage the full AP cycle across multiple entities — invoice intake, coding, approval routing, payment execution, and reconciliation — with minimal oversight • Maintain vendor master data and ensure documentation (W-9/W-8, contracts, purchase orders) is complete and audit-ready • Enforce internal controls and approval thresholds in accordance with company policy and procurement guidelines, including three-way match where applicable • Execute payment runs accurately and on schedule, coordinating with the Finance Team on timing of significant disbursements • Serve as the primary point of contact for vendor inquiries and billing disputes, resolving issues independently and professionally • Reconcile vendor statements and manage AP aging proactively • Own AP close activities — including accruals, aging review, and balance sheet reconciliations — and deliver on time each month • Support external audits with organized, complete documentation and direct auditor engagement on AP-related inquiries • Manage 1099 preparation and filing; support VAT coding as applicable across our UK entities • Ensure records are maintained in accordance with retention policies and regulatory requirements • As the day-to-day operator, you'll often be the first to spot friction or gaps — flag and escalate these so the right improvements can be made • Support the rollout and adoption of spend management tools (Ramp and others as we grow) as directed by your manager, providing on-the-ground feedback on what's working and what isn't • Maintain AP policy documentation and procedure guides across all entities we support, flagging when updates are needed

🎯 Requirements

• A seasoned AP professional — you've owned an AP function before and know what "good" looks like at every stage of the cycle • Highly independent — you can identify what needs to be done, prioritize it, and execute without close supervision • Detail-oriented and accurate, with a strong sense of ownership over your work and a low tolerance for errors slipping through • Comfortable working with high volumes of transactions without sacrificing quality • A clear communicator — both written and verbal — who can handle vendor disputes, internal inquiries, and audit requests with equal professionalism • Organized and able to manage competing priorities and deadlines • Comfortable with ambiguity and building process where it doesn't yet exist • Proficient in Google Sheets/Microsoft Excel and experienced with tools like Ramp, Payhawk, QuickBooks, and Ironclad; you pick up new systems quickly • A team player who is proactive about surfacing issues and proposing solutions before they become problems

🏖️ Benefits

• A rare chance to build institutional architecture for frontier science and work with some of the smartest and most talented experts from different fields • Competitive Salary: The salary range for this role is $73,000-$104,000. • Up to a 6% 401k match because future-you deserves comfort • Top-tier medical, dental, and vision insurance—majority of options are fully covered for you and your dependents. Stay healthy, my friend • Company-paid life insurance, AD&D, long- and short-term disability insurance, as well as voluntary supplemental insurance options • 19 holidays (including a full week off at the end of the year—yes, we enforce it) • 3 weeks PTO with tenure increases, with separate allotments for sick and parental leave • Generous fertility benefits and childcare reimbursement—because tiny humans are a big deal • Education and professional development benefits • Wellness allowance for fitness and wellness activities (treat yourself to climbing shoes or Calm.com—no judgment) • 3x/year offsite team retreats and additional opportunities to meet your teammates in person