Project Coordinator

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Convergent Research

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 Non-profit

🔬 Science

Non-profit • Science • Technology

Convergent Research is a nonprofit organization that supports the creation and operation of Focused Research Organizations (FROs). These are new types of scientific startups dedicated to tackling large-scale, coordinated projects in science and technology. The organization aims to produce high-impact public goods and drive forward technically ambitious projects led by teams of scientists, engineers, and entrepreneurs. Convergent Research operates with a focus on achieving pre-specified, quantifiable technical milestones within finite-duration projects. It is supported by significant funding from notable entities, including investment by influential figures in the science and tech communities.

📋 Description

• Monitor shipment-related emails and identify items that require follow-up, escalation, or clarification. • Flag delayed, stalled, or at-risk shipments to Project Administrator and Director. • Notify Project Administrator and Director when key shipments are delivered or when delivery confirmation is received. • Assist with preparing shipment documentation, including FedEx labels, commercial invoices, packing lists, and related customs/shipping paperwork. • Track order status from the time an order is placed through to delivery, including following up on delays or missing updates. • Maintain daily inventory updates and help ensure inventory records are accurate and current. • Monitor inventory levels and flag items that are running low or may require replenishment. • Support communication with local partners regarding shipment status, documentation, and delivery notifications. • Help coordinate team travel logistics, including trip planning support, schedules, accommodations, transportation, and related coordination tasks. • Support general project coordination needs as they arise, particularly related to logistics, procurement, inventory, and team travel.

🎯 Requirements

• Exceptional communication, independence and problem resolution skills. • Excellent time management and organizational skills • Proficiency in Microsoft Office Suite of applications (or similar office suite softwares, e.g., Google Docs/Sheets) • Education: Bachelor’s degree in business communication, administration, or related field • Asset: Familiarity with task management software (such as Jira, ClickUp, Notion, MS Project, etc.) including creating custom tasks, dashboards, and Gantt charts • Asset: Experience working in a start-up or start-up-like environment

🏖️ Benefits

• Flexible working hours and location. The FRO is goal-oriented and most of the team works remotely, with occasional in-person team meetings. For local employees, office space is provided in the NRC Herzberg Astronomy & Astrophysics Research Centre in Victoria, BC, Canada or office space can be provided for employees in Calgary, AB, Canada. • Competitive salary: $60-75k USD a year (salary commensurate with experience and adjusted for locations outside of San Francisco) • Excellent benefits, including (for US-based employees): • Great medical, dental, and vision insurance options, with many $0 premium options for employees and their families • Up to 20 days PTO, 19 company holidays, and 2 weeks sick leave every 12 months • 401(k) with up to a 6% employer match • Employer paid life insurance, AD&D, and short- and long-term disability insurance • Wellness allowance for fitness and wellness activities