Admin Assistant, US Healthcare

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Core-VA Solutions

WebsiteLinkedInAll Job Openings

11 - 50 employees

⚕️ Healthcare Insurance

👥 HR Tech

☁️ SaaS

Healthcare Insurance • HR Tech • SaaS

Core-VA Solutions is a company specializing in providing virtual healthcare assistants for long-term healthcare facilities, including small medical and therapy offices. Their virtual assistants, who all possess degrees in nursing or health-related fields, offer expertise in patient communication, appointment scheduling, claims processing, and medical billing. Core-VA Solutions aims to alleviate the administrative burden on healthcare facilities, allowing them to focus more on patient care. By handling tasks such as insurance benefits verification and medical records management, Core-VA Solutions enhances operational efficiency in healthcare settings.

📋 Description

• Maintain and organize internal records, files, and important documentation • Assist with compliance-related paperwork and report preparation • Coordinate schedules and manage general administrative correspondence • Prepare, review, and maintain accurate service delivery logs • Follow up on missing or incomplete documentation to ensure timely submission • Organize and file completed records for proper tracking and compliance purposes • Prepare and process invoices based on completed service records • Track billing details and assist with reconciliation when needed • Maintain accurate invoice records and transaction documentation • Monitor participant attendance records consistently • Generate attendance reports and identify discrepancies for review • Ensure attendance data is properly aligned with service and billing records

🎯 Requirements

• 2–4 years of experience working as a General Virtual Assistant, Administrative Assistant, or in a similar remote support role • Strong organizational skills with exceptional attention to detail • Ability to manage recurring administrative processes accurately and consistently • Excellent written communication and professional correspondence skills • Comfortable working independently while staying accountable to deadlines • Tools & Systems Experience: Google Workspace (Docs, Sheets, Drive, Calendar, Gmail) or Microsoft 365 (Excel, Outlook, Word, Teams) • Asana for task management and workflow coordination • QuickBooks or similar invoicing/accounting platforms *(a strong advantage)* • Video communication tools such as Zoom, Google Meet, or similar platforms

🏖️ Benefits

• Rate of $7/hour *(based on experience and qualifications)* • 100% Remote / Work-From-Home setup • Paid Time Off (PTO) • US Public Holidays Observed • Ongoing training and support to help you build confidence and succeed independently • A collaborative and respectful work culture built on trust, autonomy, and open communication • Long-term opportunity with a growing and stable organization committed to sustainable career growth