Executive Assistant – Operations Coordinator

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David Kennedy Recruitment Ltd.

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2018

🎯 Recruiter

👥 HR Tech

🏢 Enterprise

Recruitment • HR Tech • Enterprise

David Kennedy Recruitment Ltd is a distinguished virtual recruitment consultancy with a global presence spanning more than 40 countries. The company specializes in delivering exceptional recruitment services internationally, utilizing an innovative approach to seamlessly connect candidates and clients. With over 150 staff operating across five continents and conducting business in more than 32 languages, David Kennedy Recruitment Ltd focuses on exceeding the expectations of both clients and candidates, offering multilingual and executive search services, competitor analysis, and relocation assistance to ensure a comprehensive recruitment experience.

📋 Description

• Coordinate daily and weekly tasks across multiple departments • Track project timelines, deliverables and dependencies to ensure on-time execution • Prepare structured project briefs, follow-up notes and status updates for senior management • Identify project blockers early and escalate issues when necessary • Conduct market research and prepare relevant findings when required • Manage calendars, meeting agendas and follow-up action lists • Prepare presentations, summaries and documentation for internal and external stakeholders • Handle confidential and sensitive information with discretion • Coordinate internal communication and ensure alignment across teams • Prepare internal operational reports when required • Act as the operational link between Growth, Support, Risk, IT, Compliance and Marketing teams • Ensure departments receive clear instructions, deadlines and expectations • Maintain accurate and structured documentation for ongoing projects and initiatives.

🎯 Requirements

• Excellent written and verbal English communication skills (C1 level and higher) • 2–3 years of experience in operations, project coordination, executive support, support management or a similar role • Strong proficiency in Excel or Google Sheets • Experience using CRM systems and reporting tools • Ability to interpret data and produce actionable insights • Strong organisational skills with excellent attention to detail • Ability to multitask and manage competing priorities • Strong follow-through and ability to meet tight deadlines • Proactive and solution-oriented working style • Ability to work independently under an SLA agreement • Availability to provide full support during Cyprus working hours, 08:00–17:00 • Experience within brokerage, fintech or financial services is an advantage • Familiarity with trading platforms is an advantage • Understanding of client lifecycle metrics including acquisition, activation and retention is an advantage.

🏖️ Benefits

• Fully remote working arrangement • SLA / independent contractor agreement • Opportunity to work across several business functions within a fintech or brokerage environment • Exposure to senior management and cross-functional business operations • Opportunity to develop experience in project coordination, reporting and operational support and many others!!!