Business Administrator

Job not on LinkedIn

🔥 19 minutes ago

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Dijital Team

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

💼 Consulting

☁️ SaaS

B2B • Consulting • SaaS

Dijital Team is a smarter offshoring solution for IT teams. We enable you to build a high performing IT team that will decrease your costs and increase your efficiency - accelerating the growth of your business. We take care of the team so you can take care of the rest.

📋 Description

• Manage shared inboxes by triaging communications, responding to routine enquiries, and escalating priority items. • Coordinate calendars, meetings, invitations, and scheduling while preventing conflicts. • Progressively take ownership of executive inbox management and routine correspondence. • Coordinate travel arrangements, itineraries, and meeting logistics. • Prepare polished business documents, presentations, and client-facing materials. • Process supplier invoices and customer invoices using accounting systems. • Maintain expense records, receipts, and supporting financial documentation. • Perform account reconciliations and monitor outstanding invoices and payments. • Coordinate contractor and internal payroll processes. • Track recurring software subscriptions, licences, commissions, and business expenses. • Maintain business systems including CRM and project management platforms. • Ensure records, pipelines, and business data remain accurate and up to date. • Produce daily, weekly, utilisation, and project reports for leadership. • Maintain a centralized project tracker across active business initiatives. • Develop and continuously improve standard operating procedures and documentation. • Support quote preparation and maintain accurate CRM records. • Communicate professionally with clients, suppliers, and external partners regarding updates, follow-ups, and coordination. • Coordinate procurement activities, purchasing, branded merchandise, and client gifts. • Liaise with external marketing partners to support ongoing campaigns. • Assist in maintaining business collateral, capability statements, and LinkedIn content. • Take ownership of operational follow-through across leadership initiatives. • Coordinate tender and proposal submissions by gathering information and managing deadlines. • Support onboarding activities and maintain operational playbooks. • Identify opportunities to improve workflows through automation and better system utilization. • Proactively anticipate leadership needs, protect executive time, and ensure projects continue moving forward without unnecessary follow-up.

🎯 Requirements

• Experience in administration, executive support, operations, office administration, or sales support. • Exposure to invoicing, bookkeeping, or financial administration. • Experience working with cloud-based business systems and shared inboxes. • Comfortable supporting multiple stakeholders and managing competing priorities. • Experience with Xero or similar accounting software is highly regarded. • Familiarity with CRM platforms such as HubSpot and project management tools such as Jira is advantageous. • Working knowledge of Microsoft 365, Google Workspace, Slack, and similar collaboration tools. • Confidence maintaining business systems, user records, and generating reports. • Comfortable using AI tools to improve productivity and streamline workflows. • Exceptional written and verbal English communication skills. • Highly organized with excellent attention to detail. • Proactive, dependable, and able to work independently. • Resourceful with strong problem-solving skills and sound judgement. • Comfortable working in a fast-paced, growing business where priorities can evolve. • Professional, discreet, and trustworthy when handling confidential information. • Passionate about improving processes and creating repeatable systems. • Eager to grow into a trusted business partner who proactively supports leadership.

🏖️ Benefits

• 💰 Get paid in Australian Dollars • 🏥 Medical insurance from day one for you + spouse (or parents if unmarried) • 🩺 Generous OPD coverage from doctor visits to all your medical needs • 🏡 Home office setup allowance to build your ideal workspace • 🌐 Internet allowance to keep you connected • 💪 Gym & wellness allowance to stay fit and balanced • 🎉 Work hard, play hard – regular team events & engagement activities • 🧠 Diji Assist – Mental health & counseling support when you need it • 📚 We invest in you – reimbursement for industry certifications • 🗣️ Open-door culture – your ideas and feedback always matter • 🌍 Flexible work – home or office, wherever you do your best work • 🏆 Rewards & recognition that actually recognize you • 🥳 Great christmas & financial year-end parties to unwind with your loved ones