Administration Services Coordinator – Systems & Data

Job not on LinkedIn

🔥 6 minutes ago

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Elephant Teams

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2023

🤝 B2B

💸 Finance

👥 HR Tech

B2B • Finance • HR Tech

Elephant Teams is a pioneering offshoring solutions provider based in Sri Lanka, specializing in connecting growing businesses with top-tier talent in finance, accounting, and administration. They cater to businesses venturing into offshoring for the first time by offering a talent pool that enhances productivity while significantly reducing operational costs. Elephant Teams emphasizes strong IT security and data protection, ensuring client confidence in outsourcing. Their mission is to bridge the gap between companies and exceptional professionals, while promoting efficiency and quality in business operations.

📋 Description

• Administer and maintain the firm's key business platforms, including HubSpot, FYI, Xero and Xero Practice Manager. • Support user setup, system access, permissions, and ongoing administration requests while ensuring systems operate efficiently. • Maintaining accurate, Reliable & well governed data across the relevant teams / platforms etc. • Coordinate onboarding and offboarding activities for clients and employees, including system setup, user access, record maintenance and administrative support to ensure a seamless experience. • Maintain Standard Operating Procedures (SOPs), user guides, operational documentation and system processes. • Provide day-to-day administration for the firm's systems and databases while supporting internal stakeholders with system enquiries, updates and operational requests. • Identify opportunities to improve business systems, administrative processes and data quality. Support the implementation of new procedures and promote consistent system usage across the firm.

🎯 Requirements

• Minimum 3+ years' experience: Demonstrable experience in Systems Administration, Administration Coordination, Practice Management, Operations Support, Executive Assistance, or a similar administrative role. • Strong communication skills: Fluent written & oral English skills. • Proactive mindset: Ability to work independently, take ownership of responsibilities, identify priorities, and solve problems with minimal supervision • Systems administration experience: Experience maintaining databases, business systems, CRM platforms or operational records with a high level of accuracy. • Strong organizational skills: Excellent attention to detail with the ability to manage multiple priorities and meet deadlines. • Microsoft 365 proficiency: Confident using Microsoft Office applications and cloud-based business systems. • Confidentiality: Ability to manage sensitive business and client information with professionalism and discretion. • Strong Internet Connection: Stable fiber connectivity with a minimum bandwidth of 50 Mbps. • Preferable - Australian business experience: Previous experience supporting Australian businesses, professional services firms, or accounting practices.

🏖️ Benefits

• Fully Remote Work: WFH, always. We set you up with all the best equipment you need to work from home effectively. Never commute for work again. • Competitive Compensation: A competitive salary package commensurate with your experience and skills. • Team Events: We organize regular on-the-ground events for all our Elephant Teams staff members. • Professional Growth: Opportunity to work alongside some of the best Australian companies & executives and further your career.