Accounts Payable Specialist – Freight and Logistics

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🕒 April 23

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Expedock

WebsiteLinkedInAll Job Openings

51 - 200 employees

Expedock is the AI-powered automation service behind some of the leading players in the 7 trillion USD global supply chain. We are on a mission to build the powerful data infrastructure that will drive unprecedented efficiency and profitability to all players in the industry.

📋 Description

• Manage vendor relationships, ensure financial accuracy in CW, and coordinate seamlessly between International/LATAM teams and the payments department • Monitor and manage the department’s primary email inbox, acting immediately on high-priority invoice posting requests • Manage the lifecycle of invoice corrections, including reversing incorrectly posted invoices and executing accurate repostings according to company policy • Conduct thorough reviews of vendor statements, performing direct comparisons between the statement and internal accounting system (CW) • Verify the accuracy of invoice numbers, charges, creditor information, and due dates to ensure financial consistency • Provide prompt, professional responses to vendors upon statement review, including clear communication regarding estimated payment dates • Liaise directly with the payment processing team regarding past-due accounts • Provide detailed aging reports, including breakdown of past-due vs. current invoices • Strictly enforce data protocols to prevent the occurrence of duplicate payments • Act as the primary point of contact for the payments team to direct vendors who are requesting remittance details for previously processed payments • Identify recurring payment bottlenecks and suggest process improvements to the payments team • Process incoming NOAs from factoring companies • Update vendor profiles in the CW system with the correct factoring company details • Create new vendor profiles where necessary, ensuring all factoring documentation is accurately captured • Provide immediate, formal acknowledgment to factoring companies regarding receipt and acceptance of NOAs

🎯 Requirements

• 2–3 years of experience in Accounts Payable within the freight and logistics industry • Ability to work autonomously in a virtual environment while maintaining high levels of communication and productivity during night hours • Demonstrated experience working with accounting and ERP software (familiarity with CW systems preferred) • Exceptional verbal and written communication skills to handle sensitive vendor and international team correspondence across time zones • Strong eye for detail , particularly regarding invoice validation, discrepancy identification, and documentation • Proven ability to manage high-volume email workflows and prioritize urgent financial tasks effectively.

🏖️ Benefits

• HMO & Leave Credits: Stay protected with healthcare benefits and use accrued leaves by your third month • Supportive Remote Environment: Work from home alongside a collaborative team that values growth and mutual success • Seamless Onboarding & Training: Get up to speed quickly with a structured program and client specific training designed to make you a subject matter expert in your assigned workflows.