Corporate Secretary – Governance Process Owner

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🔥 0 minutes ago

🇪🇸 Spain – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 18%

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Finom

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2019

💳 Fintech

💸 Finance

🤝 B2B

Fintech • Finance • B2B

Finom is a fintech company offering comprehensive financial services for SMEs, freelancers, and companies. The platform provides tools for invoicing, expense management, and easy online account opening with added benefits like cashback and international IBAN accounts. Finom ensures data security through partnerships with banks like SolarisBank and Treezor, making it a fast and reliable service for business financial management.

📋 Description

• Attend management board, supervisory board and committee meetings across the group • Track agendas, quorum, conflicts of interest and decision rights • Draft minutes and resolutions to regulator and auditor standards • Run annual board and committee cycles, including calendars, charters, evaluations and entity registers • Prepare DNB, KvK and UBO filings with Legal/Compliance sign-off • Own records management and access rights • Build controls with Risk and Internal Audit, including audit trails, human sign-off and AI accuracy checks • Distribute minutes and decisions to relevant teams • Own annual agendas and preparation cadence for boards and committees • Send meeting packs five working days in advance and prepare pre-meeting briefs • Maintain a decision and action register with owners, due dates, status and closure evidence • Automate follow-up and escalate overdue items to chairs • Benchmark governance practices against regulated banks and listed companies • Build the governance component of Finom’s company-wide AI system with the AI team • Develop meeting capture, minute drafting, action extraction, registers, board packs, reminders and exports • Design processes enabling meetings to run without the secretary through chair-appointed stand-ins • Work hands-on with Notion, Gemini, Granola, Google Workspace, n8n, Langdock, Claude, Slack and email

🎯 Requirements

• Audit trail and process discipline; experience running or improving a governance, control or compliance process tested by an auditor or regulator • Proven discretion with board-level, regulatory or people-sensitive information, confirmed through references • At least 3 to 8 years in a board office, company secretariat, governance operations team or corporate law practice at a bank, insurer, licensed fintech, law firm or listed company • Working knowledge of Dutch BV/NV and European bank-grade governance • Understanding of audit trails and why regulators read board minutes • Understanding of two-tier boards and the difference between executive and non-executive roles (MB and SB) • Right to work in Spain • Law degree or company secretarial qualification (CGI), or studying for one (nice to have) • Experience with a board portal such as Diligent (nice to have) • Experience under DNB, the ECB or another EU supervisor, or in a listed company (nice to have) • Experience using AI and automation to improve process efficiency (nice to have)

🏖️ Benefits

• Remote work from Spain • Certificate of conduct (VOG) as part of the hiring process

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