Executive Assistant Associate

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🕒 May 19

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FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

🏢 Enterprise

⚡ Productivity

B2B • Enterprise • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Manage communication systems, coordinate recruiting pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team. • Triage and manage emails, reviewing flagged emails for responses. • Organize emails into four folders. • Act as a gatekeeper for the Executive's calendar and manage interview scheduling. • Maintain and improve CRM organization for usability and efficiency. • Build and maintain a personal operating system with SOPs and task tracking. • Consolidate and manage personal administrative tasks.

🎯 Requirements

• 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role. • Exceptional written communication skills — must be a stronger writer than the executive. • Proven ability to **follow and replicate structured formats** • Strong organizational and execution skills • Comfortable acting as a “memory system” for a fast-moving CEO. • Strong organizational instincts and follow-through. • Ability to work with systems and SOPs (Standard Operating Procedures) • Capability to anticipate needs and provide context-based assistance • Able to handle confidential and sensitive information responsibly. • Tech-comfortable and adaptable to evolving systems and tools. • Thrives in high-accountability, high-clarity environments. • **Technical Requirements:** Reliable high-speed internet and a modern home office setup.

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months