Executive Assistant – EOS Implementer Support

Job not on LinkedIn

🔥 12 hours ago

🌐 Mexico, Brazil, +1 more countries – Remote

🇲🇽 Mexico – Remote 🇧🇷 Brazil – Remote 🇨🇴 Colombia – Remote

💵 $1k - $1.8k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

⚡ Productivity

Consulting • Logistics • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Support a Founder and EOS Implementer running quarterly and annual sessions for a portfolio of client businesses. • Manage the end-to-end workflow for approximately 4–10 client sessions per month, including venue confirmation, invoicing, materials, payment/deposit tracking, client records, and session trackers. • Sync and organize Plaud recordings and consolidate transcripts, board photos, and handwritten notes into clean session summaries. • Triage the inbox daily using a four-category system, draft routine responses, send follow-up emails, and file recurring items. • Build and maintain a capture system for to-dos, issues, and article/content ideas across Google Tasks, Notion, and paper notes. • Transform captured thoughts and session observations into draft articles or content pieces. • Maintain client journey records, session trackers, and Ninety.io or equivalent EOS software data. • Manage recurring QuickBooks invoicing, basic bookkeeping categorization, bank reconciliation, and personal expense categorization. • Book flights and hotels and plan annual summer trips and other travel logistics. • Manage a separate personal inbox, pay bills, enroll children in activities, coordinate vehicle maintenance, and monitor a legacy personal-project inbox. • Provide structured weekly updates on session preparation, inbox status, and outstanding to-dos. • Refine SOPs as new processes are adopted.

🎯 Requirements

• 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership or a solo consultant/founder. • Excellent written and verbal communication skills. • Tech-savvy and comfortable working across a varied digital toolset, including AI note-taking and transcription tools. • Direct experience with, or strong aptitude for quickly learning, Plaud (AI recording/transcription device). • Familiarity with, or willingness to learn, Ninety.io or similar EOS software, such as Ninety or Bloom Growth/Stretti. • Strong organizational and prioritization abilities; comfortable building a system from scratch. • Proven ability to manage sensitive information with discretion, including personal and financial details. • Proactive and self-directed. • Experience managing both business and personal responsibilities for a founder or executive is a plus. • Basic knowledge of bookkeeping, invoicing, or QuickBooks preferred. • Reliable high-speed internet and a modern home office setup.

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months