Document Controller, Analyst

Job not on LinkedIn

🔥 13 minutes ago

🌐 Brazil, El Salvador, +11 more countries – Remote

🇧🇷 Brazil – Remote 🇸🇻 El Salvador – Remote 🇨🇷 Costa Rica – Remote 🇵🇾 Paraguay – Remote 🇬🇹 Guatemala – Remote 🇺🇾 Uruguay – Remote 🇨🇴 Colombia – Remote 🇦🇼 Aruba – Remote 🇵🇦 Panama – Remote 🇪🇨 Ecuador – Remote 🇧🇧 Barbados – Remote 🇭🇳 Honduras – Remote 🇯🇲 Jamaica – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

⛔️ Financial Controller

👻 Ghost score 11%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Just posted.
• Jobs at this company usually fill in 65 days.
• No salary listed.

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GCG Official

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GCG Official is a premier provider of aviation support and culinary services. They specialize in enhancing travel experiences through services like airport lounges, dining options, airline catering, and ground handling. With a presence across Latin America and the Caribbean, GCG Official focuses on creating personalized and memorable connections in the travel and food industries, aiming to optimize processes and elevate customer satisfaction.

📋 Description

• Administer the common document control process for Operational Excellence, QHSE, and Excellence Assurance • Apply requirements for document identification, ownership, formatting, revision, approval, publication, and archiving • Maintain the master document register with ownership, revision, approval, effective-date, and review-deadline information • Review submissions for completeness and required reviews and approvals • Return incomplete or inconsistent submissions for correction and coordinate approval workflows • Withhold publication until document control and approval requirements are met • Publish approved documents in the corporate repository and ensure current versions are accessible • Maintain traceability between revisions, change descriptions, approval records, and superseded versions • Withdraw obsolete versions and coordinate replacement of uncontrolled local copies • Monitor review deadlines, notify owners, track commitments, and escalate overdue or unresolved documentation issues • Maintain repository classifications, naming conventions, access arrangements, retention, and archiving records • Coordinate document control services across multiple pillars, technical owners, local contacts, IT, and station teams • Issue publication and revision notifications and guide users on submission, approval, repository access, and version identification • Provide document-control evidence for corporate evaluations and customer assessments • Identify deficiencies, implement assigned corrective actions, and track approved documentary changes • Report document-control performance and recommend improvements to templates, instructions, and administrative processes

🎯 Requirements

• Diploma or bachelor’s degree in business administration, Information Management, Industrial Engineering, Quality Management, or a related field • Relevant document control experience may be considered in place of a directly related academic qualification • Strong understanding of document lifecycle management, approval workflows, version control, and traceability • High attention to detail and ability to identify incomplete, inconsistent, or unauthorized documentation • Ability to apply administrative requirements consistently and explain required corrections clearly • Strong organizational skills for managing review deadlines, publication commitments, and outstanding approvals • Ability to coordinate with multiple document owners and escalate unresolved requirements constructively • Proficiency in document management platforms, Microsoft Word, Excel, and collaborative repositories • Ability to maintain registers, revision histories, and clear document status reports • Understanding of access control, confidentiality, retention, and archiving principles • Clear written and verbal communication in English and Spanish • Ability to distinguish document control responsibilities from technical content approval and operational implementation • At least two years of experience in document control, records management, management system administration, or a related role • Experience maintaining controlled repositories, master document registers, revision histories, and approval records • Experience coordinating document reviews and publication workflows across multiple departments • Experience identifying and resolving version discrepancies, missing approvals, or overdue reviews • Compliance with applicable site safety, food safety, and security requirements during operational visits

🏖️ Benefits

• Fully remote work arrangement • Opportunities for growth and success • Diverse and multicultural work environment

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