Chief of Staff / Office Manager

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2 days ago

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2 - 10 employees

📋 Description

• Oversee day-to-day office operations, including invoicing, billing, client matter setups, and maintaining office policies and procedures for optimal efficiency. • Support partner scheduling, serve as the primary point of contact for client inquiries, and coordinate client kick-off meetings and work streams. • Create and maintain project timelines, develop presentations and reports, and implement project management tools and processes to ensure smooth execution of firm initiatives. • Assist with copywriting for various firm marketing materials, draft and proofread important business correspondence, and maintain accurate records of office activities and client interactions. • Facilitate effective communication between departments, organize team meetings and events, and assist in onboarding new team members to foster collaboration and productivity.

🎯 Requirements

• Bachelor's degree in Business Administration, Public Administration, or related field • 3+ years of experience in Chief of Staff, office management, or administrative roles • Excellent organizational and project management skills • Strong written and verbal communication abilities in English • Proficiency in Microsoft Office suite and ability to quickly learn new software systems (the law firm uses Clio legal software) • Comfort with design tools like Canva for creating presentations and materials