Training Assistant

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GP Strategies Corporation

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1966

📚 Education

👥 HR Tech

🤝 B2B

Education • HR Tech • B2B

GP Strategies Corporation is a global talent transformation and learning services company that helps organizations improve workforce performance through integrated consulting, managed learning services, content design and development, training delivery, and learning technology. The firm combines human expertise with AI-driven tools to deliver custom upskilling, leadership development, technical training, and enterprise technology adoption programs for large organizations across industries. GP Strategies provides consulting on organizational learning, AI readiness and implementation, and operates learning platforms and services to support long-term workforce capability and performance.

📋 Description

• Support the execution and follow-up of brand events and training sessions across multiple countries • Assist in planning and coordinating training schedules alongside the Training Administrator • Provide on-site and remote support for events, including low-demand sessions and special activities • Ensure proper logistics and execution of in-person events for seamless delivery • Handle travel arrangements, including flight bookings and accommodation for events • Coordinate instructor per diems (viáticos), especially for Ecuador, and track cash advances across countries • Support the Project Coordinator in updating planning changes prior to submission to the client • Ensure all logistical components are aligned and delivered on time • Assist in budget preparation for events and monitor execution against planned costs • Track and manage feeding costs (FEE adjustments) related to in-person training sessions by country • Maintain and update the Master File with cost tracking, invoicing data, and expense records • Record credit card expenses, transportation (Uber), and other operational costs accurately • Validate billing information for client charging, including fees, overtime, logistics, and freelancer costs • Support the issuance of entry sheets in coordination with the Project Manager and track invoice submission • Assist in onboarding new suppliers by collecting required documentation • Source, confirm, and follow up on supplier payments • Prepare cost reports and summaries for events • Identify opportunities to improve operational efficiency and support GP Strategies. • Ensure data accuracy and organization across all tracking files and documentation

🎯 Requirements

• Previous experience in administrative, logistics, or training support roles • High School Diploma in related areas • Experience supporting operations in multinational or multi-country environments is a plus • Proficiency in Microsoft Office tools • Intermediate to advanced Excel skills (data tracking, reporting, basic analysis) • Experience managing data files and administrative records • Strong interpersonal skills to interact with clients and dealer network stakeholders • Ability to work under pressure and manage multiple priorities • Fast learner with adaptability and openness to change • Clear and assertive communication skills • Strong attention to detail and organizational capability • Analytical mindset with problem-solving skills • High level of commitment and accountability • Proactive attitude with continuous improvement mindset • English and/or Portuguese proficiency will be considered a plus

🏖️ Benefits

• All of our job openings are open to people with disabilities. • Health insurance • Retirement plans • Paid time off • Flexible work arrangements • Professional development