Billing Data Entry Specialist

Job not on LinkedIn

🔥 11 minutes ago

🗽 New York – Remote

🗽 New York – Remote

💵 $0 - $20 / hour

⏱ Part Time

🟢 Junior

⬇️ Data Entry

🚫👨‍🎓 No degree required

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Great Performances

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1980

🍽️ Food & Beverage

💼 Consulting

📣 Marketing

Food & Beverage • Consulting • Marketing

Great Performances is a New York–based full-service catering and hospitality management company founded in 1980. It provides catering, venue partnerships, hospitality management, and event production for corporate, nonprofit, wedding, and social events, emphasizing farm-to-table cuisine, high-touch service, and the ability to execute large-scale and emergency operations across New York and nationwide.

📋 Description

• Accurately enter high-volume billing, invoice, payment, and program-related financial data into the company’s database on a daily basis. • Ensure timely and accurate processing of billing information for the DFTA Home Delivered Meals Program. • Review, verify, and reconcile billing information to ensure accuracy, completeness, and compliance with DFTA contractual requirements and internal policies. • Assist with invoice tracking, payment reconciliation, and account documentation. • Utilize advanced Microsoft Excel functions, including Pivot Tables, SUMIFS, VLOOKUP/XLOOKUP, and other formulas to organize, analyze, and validate billing and program data. • Generate reports, spreadsheets, dashboards, and financial summaries to support billing, reimbursement, program tracking, and operational decision-making. • Audit meal delivery records, invoices, and supporting documentation to ensure compliance with DFTA regulations, contractual guidelines, and organizational standards. • Maintain organized digital records and supporting documentation for audits, contract compliance, and financial reporting. • Identify, investigate, and resolve billing discrepancies, data inconsistencies, and entry errors prior to final processing. • Communicate with internal departments to obtain missing information and ensure accurate billing records. • Work closely with program staff, finance, and operations teams to support timely billing, reporting, and reimbursement activities. • Safeguard confidential financial, participant, and organizational information in accordance with company policies and applicable privacy regulations. • Maintain accurate electronic filing systems and ensure proper record retention. • Perform other administrative, billing, and data entry duties as assigned to support the successful operation of the DFTA Home Delivered Meals Program.

🎯 Requirements

• High school diploma or equivalent required; coursework in Accounting, Finance, Business Administration, or a related field is preferred. • Minimum of 1–2 years of experience in billing, data entry, bookkeeping, accounting support, or a related administrative role. • Experience processing invoices, financial records, or government-funded program billing is preferred. • Advanced proficiency in Microsoft Excel is required, including Pivot Tables, SUMIFS, VLOOKUP/XLOOKUP, sorting, filtering, conditional formatting, and data validation. • Proficiency in Microsoft Office Suite, Google Sheets, and database management systems. • Experience working with accounting, billing, ERP, or financial management software is preferred. • Ability to type a minimum of 45–50 words per minute with a high degree of accuracy. • Strong mathematical, analytical, and problem-solving skills with the ability to identify and resolve billing discrepancies. • Exceptional attention to detail, organizational skills, and the ability to manage multiple priorities while meeting deadlines. • Excellent verbal and written communication skills, with the ability to collaborate effectively across departments. • Demonstrated ability to maintain the confidentiality of sensitive financial, participant, and organizational information. • Self-motivated, dependable, and able to work independently as well as collaboratively in a fast-paced environment.

🏖️ Benefits

• Accrued sick time