Medical Records Associate

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Habitat Health

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

⚕️ Healthcare Insurance

🧘 Wellness

🌍 Social Impact

Healthcare Insurance • Wellness • Social Impact

Habitat Health is a healthcare organization focused on empowering older adults to live independently in their homes and communities. Through the Program of All-Inclusive Care for the Elderly (PACE), Habitat Health provides comprehensive health insurance coverage and medical and social care services. Their services include transportation, personal care, 24/7 care access, physical therapy, nutrition support, pharmacy and prescriptions, medical care, and social services. Operating in partnership with notable healthcare providers such as Kaiser Permanente, Habitat Health is committed to creating a supportive and inclusive environment for both participants and staff, ensuring the provision of personalized, coordinated care. Founded in 2023, the company aims to enhance the lives of older adults covered by Medicare or Medicaid.

📋 Description

• Organize, maintain, and update participant medical records in the EHR system, including creating and indexing documentation from electronic sources • Process, manage, retrieve, and follow up on medical records requests with external providers in accordance with HIPPA and organizational policies, ensuring timely receipt • Coordinate release of information via electronic transmission, fax, mail, or secure delivery methods • Serve as the primary point of contact for internal and external record-related inquiries, managing incoming and outgoing department communications and follow-ups • Work closely with care teams and operations to support participant care needs • Support care transitions by ensuring records are available for enrollment, discharges, and specialty visits • Maintain strict confidentiality of protected health information (PHI) • Ensure compliance with HIPPA, CMS, and organization policies • Identify opportunities to improve medical records workflows and assist with process implementation • Support fluctuating workloads and evolving responsibilities as the organization grows.

🎯 Requirements

• Associate’s degree or higher in Health Information Management, Healthcare Administration, or a related field, or equivalent work experience, is required • Two (2) or more years of experience in medical records, health information management, or healthcare administration • Professional verbal and written communication skills • Strong learning and growth mindset, including seeking feedback, engaging in healthy debate and using data and curiosity to inform decisions • Ability to thrive in a fast-paced, evolving environment with comfort navigating ambiguity, adapting quickly, and contributing to continuous improvement • Acts with integrity and ownership, doing the right thing, and following through to deliver results • Identifies opportunities to improve workflows and contributes to the ongoing development and optimization of departmental processes • Experience working with electronic health record (EHR) systems and standard office technology • Effectively prioritizes work while maintaining accuracy, organization, and attention to detail • Prior experience using Epic EHR, including Chart Review, Media Manager, Care Everywhere, and In Basket is nice to have.

🏖️ Benefits

• medical, dental, and vision insurance • paid parental leave • short- and long-term disability coverage • life insurance • flexible spending accounts • 401(k) savings plan that includes a match • paid time off • company paid holidays