Billing and Documentation Specialist

🔥 6 minutes ago

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Remote Raven

WebsiteLinkedInAll Job Openings

11 - 50 employees

👥 HR Tech

🎯 Recruiter

🤝 B2B

HR Tech • Recruitment • B2B

Remote Raven is a company that connects businesses with highly qualified virtual assistants to fill various roles across multiple industries. They focus on providing professional, college-educated, and well-trained remote workers from the Philippines who can handle diverse tasks, including customer service, bookkeeping, digital marketing, HR, healthcare, and web development among others. Remote Raven ensures that these remote workers are fluent in English and hold relevant degrees or certifications. They offer a simple and affordable recruiting process without start-up fees, aiming to help companies streamline their staffing needs with reliable remote personnel.

📋 Description

• Assist with preparing and completing monthly billing for DCS-related client services. • Review service documentation to confirm billing accuracy before submission. • Ensure all billable services are captured so the agency is paid for services performed. • Upload required documents into billing systems, software platforms, and/or designated folders. • Follow strict billing timelines with a strong sense of urgency. • Upload large volumes of client-related documents with accuracy and consistency. • Ensure documents are named, saved, categorized, and uploaded according to company standards. • Review uploaded files to confirm accuracy, completeness, and correct placement. • Maintain organized electronic records for billing and audit purposes. • Conduct routine audits of billing documentation, client records, and service files. • Identify missing, incomplete, inaccurate, or inconsistent information. • Compare documentation across spreadsheets, billing systems, and internal software. • Flag discrepancies and follow up with the appropriate internal team member. • Help ensure the organization is prepared for audits and compliance reviews. • Use spreadsheets to track billing status, missing documents, client information, and audit findings. • Enter and update data accurately. • Use filters, sorting, basic formulas, and organized tracking systems to manage high-volume information. • Maintain confidentiality and accuracy when working with sensitive client and billing information. • Communicate clearly and professionally with U.S.-based team members. • Provide updates on billing progress, missing documents, and urgent issues. • Ask clarifying questions when documentation is incomplete or unclear. • Escalate concerns quickly when deadlines or billing accuracy may be impacted.

🎯 Requirements

• Strong written and reading comprehension in English. • Experience with billing, documentation review, data entry, auditing, or administrative support. • Strong spreadsheet skills, including Google Sheets or Microsoft Excel. • Ability to learn and navigate billing systems, client management systems, and document management platforms. • Excellent attention to detail and accuracy. • Ability to work with repetitive, high-volume documentation without losing focus. • Strong organizational and time management skills. • Ability to identify missing information and inconsistencies across systems. • Comfortable working under deadlines and with a sense of urgency. • Able to maintain confidentiality when working with sensitive client information. • Reliable internet connection and remote work setup. • Experience supporting U.S.-based companies. • Experience in healthcare, behavioral health, social services, child welfare, insurance billing, government contracts, or compliance-related work. • Experience reviewing documentation for audits or billing accuracy. • Experience working with remote teams across different time zones. • Familiarity with Google Workspace, including Google Drive, Google Sheets, Gmail, and Google Calendar.