Construction Project Manager

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🕒 April 3

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Remote Raven

WebsiteLinkedInAll Job Openings

11 - 50 employees

👥 HR Tech

🎯 Recruiter

🤝 B2B

HR Tech • Recruitment • B2B

Remote Raven is a company that connects businesses with highly qualified virtual assistants to fill various roles across multiple industries. They focus on providing professional, college-educated, and well-trained remote workers from the Philippines who can handle diverse tasks, including customer service, bookkeeping, digital marketing, HR, healthcare, and web development among others. Remote Raven ensures that these remote workers are fluent in English and hold relevant degrees or certifications. They offer a simple and affordable recruiting process without start-up fees, aiming to help companies streamline their staffing needs with reliable remote personnel.

📋 Description

• Manage job costing within QuickBooks, ensuring all costs are accurately coded and tracked to the correct job • Code invoices and maintain accurate cost records throughout each project lifecycle • Maintain project budgets and forecasts in Excel with consistent budget vs. actual tracking • Manage change orders from initiation through documentation and approval • Generate financial reports, cost forecasts, and variance summaries for ownership review • Ensure field team members log time accurately to the correct jobs in QuickBooks Time • Monitor and audit time entries weekly, identifying and correcting missing or inaccurate records • Coordinate with field leads to resolve discrepancies and maintain clean payroll-ready data • Build accountability systems that reduce time tracking errors over time • Maintain project schedules and rolling 3-week lookaheads for all active projects • Coordinate work sequencing to minimize delays and keep field teams moving efficiently • Track project progress against schedule and flag risks proactively to ownership • Solicit bids and manage the subcontractor onboarding process • Issue subcontract agreements and track compliance with insurance, licensing, and documentation requirements • Manage subcontractor performance and communication throughout project execution • Assist with bidding support, permit applications, utility coordination, and site setup logistics • Coordinate pre-construction approvals with stakeholders including municipalities, HOAs, and clients • Ensure all necessary documentation and approvals are in place before field work begins • Maintain organized and up-to-date project file systems in Google Drive • Track and manage RFIs, submittals, plan revisions, and change documentation • Ensure all project records are complete, version-controlled, and easily retrievable • Conduct daily coordination check-ins with field teams to monitor progress and resolve issues • Track daily logs, material deliveries, and open items across all active projects • Serve as the remote operational hub connecting field activity to documentation and financials • Provide regular project updates to clients in a clear and professional manner • Run client meetings and maintain strong, trust-based client relationships throughout the project • Manage client expectations proactively, especially around schedule and budget changes • Manage punch list creation, tracking, and completion at project closeout • Coordinate closeout documentation including as-builts, warranties, and final lien releases • Track and manage warranty obligations post-completion • Build and continuously improve tracking systems, templates, and workflows in Excel and Google Sheets • Identify inefficiencies in current processes and develop practical solutions • Create reusable systems that scale with company growth and reduce reliance on tribal knowledge • Support insurance-related projects and maintain required documentation for claims and compliance • Assist with estimating workflows and bid preparation as needed • Learn and utilize Xactimate for insurance estimating — prior experience preferred

🎯 Requirements

• 4 to 8 or more years of construction project management or operations experience • Hands-on QuickBooks job costing experience highly preferred • Proficiency with QuickBooks Time or equivalent field time tracking platforms • Advanced Excel and Google Sheets skills for budgeting, tracking, and reporting • Strong organizational skills with the ability to manage multiple projects simultaneously • Excellent written and verbal communication skills for client and team-facing interactions • Ability to hold field teams accountable to time, documentation, and process standards remotely.