Development & Facilities Coordinator

🔥 6 hours ago

🇵🇭 Philippines – Remote

💵 A$1.2k - A$1.5k / month

⏳ Contract/Temporary

🟢 Junior

🟡 Mid-level

✨ Facilities Coordinator

🚫👨‍🎓 No degree required

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Receive, review, log and coordinate facilities and maintenance requests across company venues • Create and issue work orders to approved contractors and suppliers • Obtain approvals before instructing works in accordance with delegation and facilities procedures • Monitor open work orders and follow up contractors to meet agreed timeframes • Maintain accurate work order status updates and facilities records • Liaise with Venue Managers, Franchise Partners, contractors and suppliers regarding access, scheduling and completion • Obtain completion evidence, including photographs and service reports • Escalate overdue, high-risk or recurring maintenance issues • Assist with preventative and scheduled maintenance programs • Review contractor and supplier invoices against work orders and quotations • Resolve discrepancies between quotations, purchase/work orders and invoices • Code and prepare invoices for Finance approval and processing • Track facilities and project expenditure, budgets, reconciliations and audit trails • Establish and maintain construction and project files, document registers, trackers and schedules • Coordinate project meetings, agendas, minutes and action lists • Support quotations, tenders, supplier submissions, project variations, site access and scheduling • Maintain handover, defects, warranties, manuals, certificates and completion documentation • Maintain contractor and supplier records, onboarding documentation, licences, insurances and compliance records • Coordinate quotations and pricing requests and monitor contractor performance • Provide administrative support for venues, Franchise Partners, facilities enquiries and Development Team reporting • Maintain facilities, project management and work order systems • Prepare reports on work orders, invoices, project actions and contractor performance • Support continuous improvement and provide general administrative support to the Facilities & Project Manager and Development Team

🎯 Requirements

• Philippines-based candidate • 2+ years of administration and coordination experience • Ability to manage a high volume of tasks and competing priorities • Strong attention to detail and accuracy • Experience processing invoices, purchase orders and/or work orders • Strong written and verbal communication skills • Confidence communicating with contractors, suppliers and internal stakeholders • Strong Microsoft Office skills, particularly Outlook, Excel and Word • Ability to maintain accurate records and follow established approval processes • Ability to work independently while knowing when issues require escalation • Strong follow-up skills and a proactive approach to closing out outstanding actions • Previous experience with work order, facilities management, project management or accounts payable systems is advantageous • Must disclose any existing ongoing roles or client work • Must reflect this engagement on LinkedIn as “Independent Contractor”

🏖️ Benefits

• 100% remote work from home • Flexible time management as an independent contractor • Alignment with AU business hours for collaboration