Executive Assistant – Operational Support, Scheduling Coordination

🕒 February 25

🇵🇭 Philippines – Remote

💵 A$1.2k - A$1.5k / month

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 56%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Manage executive calendars, appointments, and scheduling • Coordinate internal and external meetings • Prepare reports, presentations, and documentation • Handle email management and professional correspondence • Track action items and ensure timely follow-ups • Assist with relevant administrative duties • Maintain organized digital filing systems • Assist in process documentation and workflow improvements • Coordinate with internal staff to ensure task completion • Support compliance documentation and record management • Support monthly reporting and data analysis • Create and manage staff rosters aligned with client service requirements • Coordinate shift allocations and ensure coverage • Manage last-minute schedule changes and communicate updates • Maintain accurate scheduling records and reports • Liaise with care staff regarding availability and compliance

🎯 Requirements

• Filipino (Philippines-based) candidate • Proven experience as an Executive Assistant or senior administrative professional • Strong calendar management and organizational skills • Excellent written and verbal English communication • High level of discretion and professionalism • Strong ability to prioritize and manage multiple tasks • Proficiency in Google Workspace or Microsoft Office • Proficient in Excel and Canva • Experience in scheduling • Existing ongoing roles or client work must be disclosed • Engagement must be reflected on LinkedIn as “Independent Contractor”

🏖️ Benefits

• 100% remote work from home • Flexible time management as an independent contractor • Alignment with AU business hours for collaboration