Executive Assistant

🕒 July 3

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Manage calendars, schedule meetings, and coordinate appointments. • Monitor and organise emails, draft responses, and follow up on action items. • Prepare meeting agendas, take meeting minutes, and track outstanding tasks. • Coordinate travel arrangements, accommodation, and itineraries when required. • Assist with document preparation, reports, presentations, and correspondence. • Maintain organised digital files, project documentation, and company records. • Support project administration by coordinating with clients, suppliers, and contractors. • Assist with invoicing, expense tracking, and general administrative tasks. • Help develop and maintain standard operating procedures (SOPs) and administrative processes. • Identify opportunities to improve workflows and take ownership of recurring administrative responsibilities.

🎯 Requirements

• At least 3 years of experience as an Executive Assistant supporting Australian business or international clients. • Experience supporting executives, business owners, or leadership teams. • Excellent organisational and time management skills with strong attention to detail. • Strong written and verbal English communication skills. • Ability to manage multiple priorities and work independently in a remote environment. • Proficiency with Microsoft Office, Google Workspace, Outlook, and collaboration tools such as Slack or Microsoft Teams. • Experience with calendar management, inbox management, meeting coordination, and travel bookings. • Comfortable learning and using AI tools such as ChatGPT, Claude, or similar to improve productivity, workflow, and processes. • Strong problem-solving skills with a proactive and solutions-focused mindset. • Reliable internet connection and a dedicated home office setup. • Ability to work confidently with minimal supervision in a fast-paced environment. • Nice to Have • Experience within the construction, architecture, engineering, or commercial fit-out industry. • Familiarity with project management tools such as ClickUp, Asana, Monday.com, or Trello. • Experience creating SOPs and improving administrative workflows.