Executive Assistant

🕒 August 10

🇵🇭 Philippines – Remote

💵 A$1k - A$1.5k / month

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 45%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Manage the executive’s calendar, meetings, appointments, and reminders • Monitor and organise emails, draft responses, and follow up on action items • Attend meetings, take minutes, capture action items, and ensure follow-ups are completed • Answer phone calls and communicate with clients, suppliers, and stakeholders • Coordinate travel arrangements, accommodation, and itineraries • Prepare presentations, reports, correspondence, and business documents • Maintain digital files, project documentation, and company records • Support project administration with clients, suppliers, contractors, and internal team members • Assist with invoicing, expense tracking, and general administrative tasks • Create marketing materials, presentations, and basic social media assets using Canva • Develop and maintain SOPs and administrative processes • Improve workflows, anticipate executive needs, and own recurring administrative responsibilities

🎯 Requirements

• At least 3 years of experience as an Executive Assistant supporting Australian business or international clients • Experience supporting executives, business owners, or leadership teams • Excellent organisational and time management skills with strong attention to detail • Strong written and verbal English communication skills • Ability to manage multiple priorities and work independently in a remote environment • Proficiency with Microsoft Office, Google Workspace, Outlook, Slack, or Microsoft Teams • Experience with calendar management, inbox management, meeting coordination, and travel bookings • Previous marketing experience and confidence using Canva to create presentations, social media content, and marketing materials • Comfortable learning and using AI tools such as ChatGPT, Claude, or similar • Strong problem-solving skills with a proactive and solutions-focused mindset • Reliable internet connection and a dedicated home office setup • Ability to work with minimal supervision in a fast-paced environment • Experience within the construction, architecture, engineering, or commercial fit-out industry • Familiarity with ClickUp, Asana, Monday.com, or Trello • Experience creating SOPs and improving administrative workflows • Must disclose any existing ongoing roles or client work • Must reflect this engagement on LinkedIn as “Independent Contractor”

🏖️ Benefits

• 100% remote work from home • Flexible time management as an independent contractor, while aligning with AU business hours • Independent Contractor Agreement

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