Fund Administrator – Corporate Affairs

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• **Key Responsibilities:** • Corporate Affairs & Governance • - Maintain company registers, corporate records, and compliance calendars across multiple entities. • - Coordinate ASIC lodgements, annual reviews, director/shareholder updates, and regulatory deadlines. • - Support business registrations, trademarks, office administration, vendor relationships, and corporate governance activities. • Corporate Accounting Administration • - Support Senior Bookkeeper in bookkeeping, budgeting, and financial reporting with external accountants. • - Support GST, tax returns, financial statements, and month-end/year-end processes. • - Maintain financial records and documentation for audit and compliance purposes. • AFSL & Regulatory Administration • - Coordinate compliance across ASIC, ATO, AUSTRAC, and other regulatory portals. • - Monitor licence obligations, regulatory filings, authorised representative records, and compliance registers. • - Track reporting deadlines, industry levies, and regulatory requirements. • Fund Administration • - Support the administration of managed investment funds, investor registers, and fund records. • - Coordinate fund & sub-fund establishment, registry providers, investor reporting, and operational procedures. • - Maintain fund documentation, workflows, and internal controls. • Investor Services • - Manage investor onboarding, KYC documentation, applications, and transaction administration. • - Respond to investor enquiries and coordinate ongoing communications and reporting. • - Ensure investor records remain accurate and up to date. • Product & Platform Management • - Coordinate relationships with registry providers, technology partners, and external service providers. • - Support onboarding of new platforms and identify opportunities to improve operational workflows and automation. • Compliance & Legal Coordination • - Coordinate legal and compliance documentation, including disclosure documents, policies, and registers. • - Support regulatory reporting and track actions arising from legal and compliance reviews. • Project & Workflow Management • - Document business processes, coordinate internal projects, and support operational improvements. • - Help build scalable systems, workflows, and controls to support business growth.

🎯 Requirements

• **Required Skills and Qualifications:** • - 5+ years experience in fund administration, corporate administration, compliance administration, financial services operations, or similar roles • - Strong experience using Microsoft 365 applications • - Experience using Xero or similar accounting systems • - Experience coordinating compliance and reporting obligations • - Strong attention to detail, organisational, and project management skills • - Ability to manage multiple stakeholders and deadlines simultaneously • - Excellent written and verbal English communication skills • - High level of integrity and professionalism** • **Highly Desirable** • - Experience working with Australian Financial Services Licensees (AFSL) • - Experience with managed funds, investment products, or trustee structures • - Experience interacting with ASIC, AUSTRAC or ATO portals • - Corporate secretarial experience • - Compliance or risk management experience • - Experience with fund registry platforms • - Experience coordinating legal and accounting advisers • - Exposure to financial services or wealth management organisations • - Experience building workflows using Microsoft 365