Repairs and Maintenance Administrator

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Hunt St

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Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

2 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

📋 Description

• Record Keeping - Ensure assigned record keeping is accurate and updated. Support the operations team with executing data quality initiatives such as updating core R&M information for maintenance jobs, customers, and contractors. Support with maintaining account and user details. • Communication - Ensure clear, timely, and accurate communications are used to coordinate the follow-up and completion of overdue maintenance activities. • Coordinate Follow-Up and Completion of Overdue Activities - Proactively identify and follow up overdue actions, coordinating between Ticked Off Operations and contractors. Examples include: • - Nominating jobs to suppliers • - Quote responses • - Contractor attendance • - Attendance dates past due • - Supplier job completions • - Supplier invoicing • Provide Ad Hoc Support - Respond to ad hoc requests from the operations team with timely feedback and solutions to administrative challenges. Examples include: • - Extracting and preparing reports • - Following up contractor invoicing discrepancies • - Customer and contractor helpdesk support • General Administrative Support - Provide general support which may include dealing with queries, providing reports, tracking actions, and scheduling meetings.

🎯 Requirements

• Communications - Professional-level verbal and written communication skills. Experienced in dealing with multiple stakeholders and collaborating effectively to achieve outcomes. Proactively provides management updates, keeping management informed of progress and any challenges requiring support. • Problem-Solving - Ability to handle multiple issues and coordinate solutions for repairs and maintenance activities. • Organisational Skills - Capable of proactively scheduling and managing tasks to completion, including coordinating multiple stakeholders. Experienced in managing high volumes of data and information. Excellent time management skills. • Proficient Use of Technology - Proficient in Excel to produce reports and analyze information. Advanced user of Office products including Word and PowerPoint. • Repairs & Maintenance Experience - Familiar with all aspects of the repairs and maintenance process including work order management, contractor management, work order completion, invoicing, and reporting. Aware of the importance of responsive ad hoc repairs and maintenance operations.