Executive Assistant

🕒 May 8

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Huzzle.com

WebsiteLinkedInAll Job Openings

51 - 200 employees

🎯 Recruiter

👥 HR Tech

☁️ SaaS

💰 $1.8M Pre Seed Round - Huzzle on 2024-04

Recruitment • HR Tech • SaaS

Huzzle. com is an AI-native hiring platform that connects companies with pre-vetted, remote talent—especially sales and go-to-market roles—through a streamlined sourcing, interviewing, hiring, and payroll workflow. The platform uses AI-driven candidate search and automated interviews (with expert review) to surface high-quality candidates quickly, then handles contracts, onboarding, and cross-border payroll and compliance so employers can hire globally in days. It also offers a candidate-facing experience that matches applicants to remote roles after a single 20-minute interview and provides a curated talent marketplace.

📋 Description

• Manage the CEO’s calendar daily, reviewing every invite for accuracy, completeness, and priority. • Own CEO inbox management twice daily, with a target of inbox zero by 10 AM EST and again by 5 PM EST. • Schedule calls and meetings according to a clear scheduling priority framework. • Process SMS requests from the CEO and CEO’s spouse at set times during the day. • Prepare and maintain the daily Admin Meeting agenda using the company’s structured format. • Coordinate end-to-end travel logistics, including flights, hotels, transport, itineraries, calendar blocking, and Trip Files in Google Drive. • Audit the CEO’s calendar six weeks ahead every Friday to identify gaps, conflicts, and upcoming priorities. • Coordinate closely with the CEO’s spouse on family, personal, and household scheduling. • Manage gifting, company purchases, personal appointments, and ad hoc admin tasks. • End each day by clearing lingering emails, compiling the next-day to-do list, and sending content ideas.

🎯 Requirements

• - Proven experience as an Executive Assistant, Virtual Assistant, or CEO Assistant. • - Direct experience supporting a founder, CEO, or C-suite executive. • - Strong calendar management skills, including time zones, batching, scheduling logic, and protecting executive time. • - Excellent inbox management discipline and ability to make decisions confidently. • - Strong discretion and confidentiality when handling sensitive personal and business information. • - Advanced Google Workspace skills, especially Gmail, Calendar, Drive, Docs, and Sheets. • - Experience using Slack for daily communication. • - Strong travel booking and itinerary management experience. • - Exceptional attention to detail and proactive follow-through. • - Comfortable supporting executives across multiple businesses, brands, or projects. • - Experience in telehealth, wellness, healthcare, or health-adjacent industries is a plus.

🏖️ Benefits

• 💻 Fully Remote: Work from anywhere with international teams • 🚀 Career Growth: Join companies in SaaS, MarTech, and B2B services • 🤝 Peer Community: Connect with high-performing sales professionals in our network • 🧭 Ongoing Support: Receive guidance from Huzzle before and after placement • 💰 Tailored Compensation: Salaries vary by client and candidate preference — we’ll match you with options that fit your goals