Senior Events Planner

🕒 April 14

🇺🇸 United States – Remote

💵 $110k - $140k / year

⏰ Full Time

🟠 Senior

🎪 Events

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ImpactAssets

WebsiteLinkedInAll Job Openings

11 - 50 employees

ImpactAssets is an impact investing trailblazer, dedicated to changing the trajectory of our planet’s future and improving the lives of all people. We empower impact investors and philanthropists with access to investing opportunities and customized solutions that promote positive change. However you envision a better world, we exist to help you achieve your greatest impact.

📋 Description

• Serve as primary event advisor to C-suite and senior stakeholders, translating strategic objectives, brand priorities, and key messaging into exceptional, bespoke experiences • Partner with HR and other department leaders to plan and execute internal in-person events including one annual all-hands and four department offsites, ensuring they are engaging, well-organized, and operationally smooth • Partner with the CEO and Executive team to plan and execute any in-person Board meetings • Source and cultivate relationships with top-tier vendors, venues, designers, caterers, and other partners across the country • Create comprehensive event plans including but not limited to; concept, program, timelines, vendor selection and management, invitation strategy, logistics • Lead end-to-end planning and execution of bespoke events including managing the end-to-end process for pre, during, and post-event activities and follow-up • Oversee onsite event execution, directing teams and third-party partners to deliver seamless guest experience and resolve issues in real time • Oversee delivery of virtual brand events, partnering with internal teams on content and execution • Manage event budgets, vendor contracts, procurement, and financial reconciliation with strict cost-control, value-maximization and an eye to sustainability • Ensure absolute discretion, confidentiality and sensitivity to client privacy and security requirements • Guarantee compliance with legal, tax, permitting, insurance and any other regulations as applicable • Deliver post-event reporting, ROI analysis, debriefs and recommendations for ongoing relationship management and event improvement • Where applicable, mentor and manage junior event staff or outside contractors

🎯 Requirements

• Minimum of 8 years of hands-on luxury/private events experience • Degree in Hospitality, Event Management, Business or related field preferred; or equivalent combination of education and experience • Professional certifications (CMP, DES, or equivalent) preferred • Demonstrable history planning events for UHNWIs, family offices, foundations, corporations or equivalent high-net-worth contexts • Strong vendor/venue network and demonstrated ability to negotiate and secure exclusive access and premium services within the designated budget and manage vendors through execution • Proven track record managing sophisticated stakeholders (HNW/family offices, foundations, corporates) and coordinating complex, cross‑functional deliverables • Budget management experience handling multi-tiered, high-value event budgets and contract negotiation • Exceptional project management skills, with the ability to manage multiple complex events simultaneously under tight timelines • Outstanding interpersonal communication, diplomacy, cultural sensitivity and adaptability • High standards for discretion, confidentiality and professional conduct • Advanced problem-solving and crisis management under pressure • Up to 25% travel and willingness to work irregular hours • Demonstrated focus on continuous improvement and ability to identify and implement process improvements • Strong Excel skills required and ability to interface with various technology systems • Proficiency with Microsoft 365 applications • Proficiency with cloud-based collaboration tools, Box and Asana preferred • Knowledge and passion for using investing as a means by which to engender social or environmental impact preferred

🏖️ Benefits

• Unique benefits, including virtual work stipend and contribution to employee’s own Donor Advised Fund • Competitive total compensation, including discretionary bonus, 401(k) plan, and generous time off plan • Comprehensive benefits package including full health and wellness coverage, professional development funding, and generous paid family and parental leave • Opportunities for training and career development in a fast-paced, progressive organization • Values-driven culture