Contract Operations Specialist

Job not on LinkedIn

🔥 1 minute ago

🇵🇱 Poland – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 25%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Jones Lang LaSalle Americas, Inc.

WebsiteLinkedInAll Job Openings

10,000+ employees

🏠 Real Estate

🤝 B2B

💼 Consulting

Real Estate • B2B • Consulting

Jones Lang LaSalle Americas, Inc. is a company that provides commercial real estate services for corporations and investors worldwide. Their focus is on helping clients save money, increase productivity, and improve sustainability in real estate operations.

📋 Description

• Provide professional administrative support to the Facilities Team • Support the day-to-day operation and delivery of the contract • Administer supplier contracts, PO requisitions, receipting, and accruals • Support client Task System and Permit to Work systems • Report on operational, health and safety, and quality activities • Report accidents, occupational illnesses, and emergencies • Maintain monthly performance measurement information and KPI tracking • Coordinate work schedules, permits, site access, visitors, and contractors • Respond promptly to client service requirements and complaints • Support effective management of the shipping team, including occasional leave cover • Administer planned preventative maintenance and repair services • Administer contracted security, cleaning, and maintenance services and monitor alarms • Assist with HR-related records and systems • Prepare Standard Operating Procedures manuals • Maintain inventories of consumables and critical spares • Ensure suppliers meet contract scope, safety, JLL EHS guidelines, and service standards • Build relationships among occupants, FM staff, and suppliers • Coordinate emergency prevention and operational controls • Conduct quality audits and oversee KPI/SLA delivery for soft services contractors • Support office operations, procedures, resources, and JLL best practices across EMEA • Maintain central files, information, data, and reports relating to Soft Services, Space View, Post Room, and Amenities across EMEA • Enter system data and provide overall system administration

🎯 Requirements

• Experienced Facilities Administrator with previous experience in a similar role • Outstanding customer service skills and orientation • Ability to multitask and maintain professionalism in stressful situations without supervision • Proficient in MS Office and Outlook • Excellent written and verbal communication and people skills • Experience working in a fast-paced, corporate multinational environment • Flexibility regarding the type of work carried out and availability • Hands-on experience working within an events environment and facilities environment

🏖️ Benefits

• Employment contract • Remote work model • Competitive benefit package, including Benefit Systems, private healthcare, and life insurance • Highly professional, stimulating, and challenging work environment at a multinational company • Long-term career prospects • Opportunity to demonstrate your own initiatives • Training and development programs • Friendly and supportive company culture

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