Administrative Assistant – Legal Operations

🔥 18 hours ago

🌐 Honduras, El Salvador, +5 more countries – Remote

🇭🇳 Honduras – Remote 🇸🇻 El Salvador – Remote 🇨🇴 Colombia – Remote 🇨🇱 Chile – Remote 🇦🇷 Argentina – Remote 🇵🇪 Peru – Remote 🇲🇽 Mexico – Remote

💵 $1k - $1.1k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

⚖️ Legal Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 19%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Job Duck

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📣 Marketing

⚖️ Legal

Consulting • Marketing • Legal

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

📋 Description

• Monitor administrative workflows and ensure records remain current and accurate • Rename, categorize, and organize electronic files for efficient retrieval • Upload, organize, and maintain documents within the CRM and related systems • Manage and maintain records within the case management software • Perform electronic filing of legal documents • Assist with website content updates and maintenance as needed in the future • Assist with document organization and case file management • Maintain attorney calendars, deadlines, hearings, appointments, and important dates • Maintain consistent document naming conventions and filing structures • Support day-to-day legal operations and administrative processes • Track case-related expenses and assign costs to the appropriate client matters • Prepare bills and client invoices • Enter billing information into the billing system • Identify opportunities to improve organization and efficiency across legal files and records

🎯 Requirements

• 2-3 years of experience in administrative support, document management, or office operations • Legal background is a big plus • Experience with billing tasks • Excellent written and verbal English communication skills • Ability to learn and understand legal case workflows and documentation • Strong organizational and multitasking abilities • Ability to work independently and manage priorities effectively • Strong attention to detail and commitment to accuracy • Comfortable handling confidential information • Software proficiency required: Smokeball, Outlook, Billing software, CRM and document management systems • Technology proficiency and ability to learn new systems quickly • Ability to work independently in a remote environment • English and Spanish languages

🏖️ Benefits

• Remote job opportunity • Great Place to Work Certification • Recruiter guidance through the application process