AI-Enabled Executive Assistant

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Job Duck

WebsiteLinkedInAll Job Openings

201 - 500 employees

👥 HR Tech

🎯 Recruiter

🤝 B2B

HR Tech • Recruitment • B2B

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

📋 Description

• Identify opportunities to reduce manual work through automation and system improvements. • Collaborate with cross-functional teams to improve processes and workflows. • Manage executive priorities, calendars, and operational follow-ups to ensure alignment and execution. • Assist in CRM management, ensuring data accuracy and process efficiency. • Develop and maintain structured knowledge libraries and training resources. • Optimize client onboarding and intake workflows through automation. • Support webinar coordination and automate post-event processes. • Build and implement AI-driven workflows to streamline administrative and operational tasks. • Implement reinforcement email systems and automated follow-up workflows. • Build internal workflow systems to improve team productivity. • Create automated systems for content repurposing, transcript extraction, and knowledge organization. • Research, implement, and manage automation tools to improve workflows. • Assist with configuration, integration, and troubleshooting of legal tech systems. • Coordinate projects, track deliverables, and ensure timely execution.

🎯 Requirements

• Fluent in written and spoken English with strong professional communication skills. • 3+ years of experience as an Executive Assistant, Operations Assistant, or in a systems-focused support role. • Highly AI-native with experience using tools such as OpenAI, Claude, or Gemini. • Proficiency in automation tools such as Zapier and Make. • Experience building workflows independently using no-code or low-code platforms. • Familiarity with CRM systems and integrations. • Experience creating AI-assisted content pipelines and transcript repurposing. • Knowledge of AI video tools and prompt-based systems. • Experience with knowledge organization systems and search-based workflows. • Familiarity with project management tools such as Asana, Trello, or Notion. • Experience with Microsoft Office, Google Workspace, and presentation tools.

🏖️ Benefits

• Competitive salary. • Paid Time Off. • Bonuses. • 100% remote/home-based position. • Full-time, long-term career opportunities. • Parental Leave. • Professional development and training. • Dedicated team support. • Alignment with our clients' core values.