Executive Assistant – Operations

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Job Duck

WebsiteLinkedInAll Job Openings

201 - 500 employees

👥 HR Tech

🎯 Recruiter

🤝 B2B

HR Tech • Recruitment • B2B

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

📋 Description

• Ensure deadlines, meetings, and important commitments are properly tracked and managed. • Monitor email communications and prioritize important matters. • Coordinate and book meeting locations as needed. • Manage and maintain the executive’s calendar, meetings, and daily schedule. • Identify opportunities to improve workflows and administrative processes. • Utilize Claude and other available tools to support reporting and data analysis. • Maintain accurate records and information within Clio and Lawmatics. • Handle inbound and outbound phone communications professionally. • Track action items and ensure timely follow-up on tasks and commitments. • Assist with administrative tasks related to appointments and scheduling. • Create, run, and pull reports from internal systems and databases. • Provide high-level executive support while maintaining professionalism and confidentiality.

🎯 Requirements

• Previous Executive Assistant experience performing similar responsibilities is required. • Experience managing calendars, appointments, meetings, and executive communications is required. • Experience handling administrative support in a professional environment is required. • Familiarity with AI tools such as Claude is preferred. • Experience using Clio and Lawmatics is highly preferred. • English proficiency required.

🏖️ Benefits

• Competitive salary. • Paid Time Off. • Bonuses. • 100% remote/home-based position. • Full-time, long-term career opportunities. • Parental Leave. • Professional development and training. • Dedicated team support. • Alignment with our clients' core values.