Legal Documentation Assistant

Job not on LinkedIn

🔥 1 hour ago

🌐 Brazil, South Africa – Remote

🇧🇷 Brazil – Remote 🇿🇦 South Africa – Remote

💵 $1.1k - $1.2k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚖️ Legal Assistant

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Job Duck

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📣 Marketing

⚖️ Legal

Consulting • Marketing • Legal

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

📋 Description

• Support attorneys with franchise secondary reviews, document preparation, proofreading, and quality control tasks • Maintain professional communication with clients regarding document requests, scheduling, filing requirements, and project updates • Coordinate projects across attorneys, paralegals, legal assistants, and clients • Assist attorneys with trademark filing logistics and docket management activities • Communicate with clients regarding trademark renewals, filing requirements, declarations, specimens, and supporting documentation • Prepare weekly status reports covering active matters, deadlines, outstanding assignments, and attorney priorities • Track action items, assignments, deadlines, and follow-up requirements • Maintain and update task management systems with accurate status tracking and matter information • Prepare daily summaries of outstanding assignments, priorities, deadlines, and pending follow-ups for attorneys • Monitor assigned attorney email accounts throughout the business day and identify matters requiring attention • Identify potential issues proactively and help resolve them before they impact workflows or client service • Ensure deadlines are monitored and met across multiple matters and projects • Conduct administrative and organizational activities that improve operational efficiency and client service • Coordinate trademark prosecution workflows, including monitoring applications, office actions, maintenance deadlines, and renewals

🎯 Requirements

• 3+ years of experience as a Legal Assistant or Paralegal in business law, corporate law, transactions, or related legal fields • Experience with or strong familiarity with U.S. trademark filings and USPTO processes preferred • Exposure to franchise law or regulatory compliance preferred • Ability to quickly learn new legal concepts and procedures • Familiarity with Clio Manage, Go High Level, Monday.com, Microsoft Word, Microsoft Outlook, Microsoft Excel, and Microsoft Office Suite • Exceptional organizational and time management skills • Strong attention to detail and commitment to accuracy • Excellent written and verbal English communication skills • Ability to manage multiple projects simultaneously • Strong follow-through and task ownership • Ability to prioritize effectively and exercise sound judgment • Professional client service and relationship management skills • Confidentiality and discretion when handling sensitive information • Self-motivated and proactive approach to work • Ability to work independently with minimal supervision • Strong project coordination and workflow management skills • Adaptability to changing priorities and deadlines • Ability to follow detailed procedures and established processes • Collaborative mindset with attorneys and legal support teams • Coachable and receptive to feedback • Dependable and results-oriented work ethic • Quality control and proofreading skills • Deadline management and tracking capabilities • Trademark administration and docket management knowledge preferred • Legal administrative support experience preferred • Availability Monday to Friday, 9:00 AM to 5:30 PM MDT

🏖️ Benefits

• Competitive salary • Paid Time Off • Bonuses • 100% remote/home-based position • Full-time, long-term career opportunities • Parental Leave • Professional development and training • Dedicated team support • Alignment with our clients' core values