Executive Assistant

Job not on LinkedIn

🔥 12 minutes ago

🇮🇳 India – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 15%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Kantiv

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🏗️ Construction

Construction

Kantiv is a software company that provides knowledge and pursuit intelligence tools for the Architecture, Engineering, and Construction (AEC) industry. Its product suite (including Kantiv Pursuit Intelligence, a Knowledge Graph, Image Management & Intelligence, and proposal-creation features) helps AEC firms capture and surface institutional knowledge, manage project imagery, and streamline creation of proposals and business-development materials. The website emphasizes solutions for proposal managers, marketing leaders, business development teams, and innovation leaders, and offers demos and enterprise-oriented workflows.

📋 Description

• Strategically protect the CEO’s time without being a rigid gatekeeper • Own a complex CEO calendar across multiple time zones, with additional executives added over time • Eliminate time leakage by canceling unnecessary meetings, shortening necessary meetings, and batching others • Make tradeoff decisions on competing requests without escalating every decision • Build calendars that reflect real priorities and protect deep-work blocks • Build automations using the best available tools • Serve as the front door for customers, investors, partners, and candidates contacting the CEO • Draft and send emails on behalf of the CEO • Triage inbound communications and prioritize responses, holding messages, escalations, and deferred items • Handle confidential board, fundraising, hiring, and customer conversations • Plan domestic and occasional international travel, including flights, hotels, ground transportation, agendas, and expense reconciliation • Coordinate customer-site trips, jobsite visits, regional AEC offices, and industry conferences • Run offsites, dinners, and customer visits in San Diego and on the road • Provide life administration support • Pick up occasional discrete cross-functional projects such as vendor contracts, offsites, recruiting, or HR initiatives

🎯 Requirements

• 3-5+ years supporting founders or senior executives, ideally at a startup or fast-moving tech company • Experience supporting a high-output executive in a fast environment • Experience planning real domestic and occasional international travel • Strong writing skills • Experience handling confidential information with discretion • Comfortable with Google Workspace and Slack, and able to learn new tools • Ability to over-communicate by default • Ability to understand goals before building plans • Ability to build processes without waiting for existing processes • Ability to identify and resolve problems proactively • Customer-oriented judgment and urgency • Curious about AEC or excited to learn the industry • Startup experience is a plus but not required • AEC experience is a plus but not required

🏖️ Benefits

• Remote work in India • Occasional international travel opportunities • Exposure to customers, investors, partners, and candidates • Opportunity to support multiple executives as the company grows • Opportunity to work with AI-powered software transforming AEC marketing and revenue operations