Administrative Manager

Job not on LinkedIn

🔥 1 minute ago

🌐 Argentina, Bolivia, +15 more countries – Remote

🇦🇷 Argentina – Remote 🇧🇴 Bolivia – Remote 🇨🇱 Chile – Remote 🇨🇴 Colombia – Remote 🇨🇷 Costa Rica – Remote 🇩🇴 Dominican Republic – Remote 🇪🇨 Ecuador – Remote 🇸🇻 El Salvador – Remote 🇬🇹 Guatemala – Remote 🇭🇳 Honduras – Remote 🇲🇽 Mexico – Remote 🇳🇮 Nicaragua – Remote 🇵🇦 Panama – Remote 🇵🇾 Paraguay – Remote 🇵🇪 Peru – Remote 🇺🇾 Uruguay – Remote 🇻🇪 Venezuela – Remote

💵 $3.5k - $4.5k / month

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

👔 Manager

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Latino Legends

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2025

🎯 Recruiter

👥 HR Tech

Recruitment • HR Tech

Latino Legends is a recruitment platform and talent marketplace focused on connecting Latin American professionals with remote job opportunities worldwide. The company operates a candidate portal that offers transparent application tracking, profile management, and real-time notifications, and it supports employers by sourcing and placing Latin American talent across a range of remote roles and industries. Latino Legends emphasizes showcasing Latin American skills and helping candidates access global opportunities while managing the hiring process for employers.

📋 Description

• Supervise, mentor, and evaluate the Construction Administrative Assistant team and Job Dispatcher • Distribute and balance workloads across regional markets and Project Managers • Set performance standards, lead check-ins, conduct performance coaching, and partner with the VP of Operations on talent strategy • Lead recruiting, interviewing, and onboarding for new remote administration team members • Build and maintain job files in JobTread, tracking scopes, budgets, timelines, and client data • Process change orders, purchase orders, lien waivers, and billing submissions via client portals • Communicate with clients, property managers, and homeowners by phone and email regarding job progress, scheduling, and documentation • Support direct reports during capacity surges or planned absences • Oversee onboarding and offboarding for staff and contractors, including system provisioning, Gusto setup, documentation, and equipment tracking • Maintain personnel records, contractor agreements, worker classifications, and policy sign-offs • Manage corporate compliance files, including contractor licenses, certificates of insurance, vendor agreements, W-9s, and renewal schedules across states • Support accounts receivable and accounts payable workflows, verify billing accuracy, follow up on collections, and track weekly AR logs • Deliver analytical reports to senior leadership covering job margins, pending change orders, cash receivables, and team output • Write and maintain SOPs and audit administrative output for quality control • Administer Google Workspace Admin, JobTread, CompanyCam, and Gusto • Identify operational bottlenecks and implement scalable workflow enhancements

🎯 Requirements

• 3+ years in an administrative management or operational supervisor capacity • Preferably experience overseeing remote teams within construction, trades, or property management • English: Native or near-native proficiency (written and spoken) • Spanish: Full fluency • Working knowledge of US construction documentation, including work orders, subcontracts, change orders, purchase orders, lien waivers, client portal billing, and job dispatching • Strong verbal communication skills; comfortable handling inbound/outbound client calls, status briefings, and conflict resolution • Advanced Google Workspace, including Admin Console, Sheets, Docs, and Calendar • Familiarity with construction platforms such as JobTread, Procore, or Buildertrend • Experience with CompanyCam, Microsoft Office, and Gusto • Fully equipped home office located in Latin America • High-speed internet • Dedicated quiet workspace for confidential calls • Reliable backup connectivity solution • Dependable computer

🏖️ Benefits

• Paid Time Off for US Holidays: Independence Day (July 4th), Thanksgiving Day, Christmas Day, and New Year's Day • Half days off the day before Thanksgiving, Christmas, and New Year's Day • Bi-weekly base payments

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