Event Manager, Coordinator

November 8

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Leap Tools

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AR/VR • eCommerce • Retail

Leap Tools is a company specializing in augmented reality (AR) technology, offering innovative tools designed to enhance sales and consumer experiences. Their mission is to beautify spaces by making it faster and easier for consumers to realize their vision through their room visualizer, Roomvo. Leap Tools partners with both local retailers and global brands to bring unprecedented realism to room visualization, striving to impact the home decor industry significantly.

51 - 200 employees

🥽 AR/VR

🛍️ eCommerce

🛒 Retail

📋 Description

• Compile post-event reports covering budget adherence, vendor performance, attendee data, and key insights to optimize future events. • Manage the full lifecycle of 50+ events with overlapping schedules annually, including international trade shows, conferences, exhibitions, and custom customer events, across multiple markets and verticals. • Oversee all logistics from booth space reservation and contracts to execution, often managing simultaneous events. • Manage all travel arrangements for team members including booking flights, hotels, ground transportation, and managing itineraries. • Source, negotiate, and manage relationships with multiple vendors including booth builders, decorators, printers, freight/shipping companies, and hospitality providers. • Develop, monitor, and control event budgets; manage payment authorizations, vendor invoices, and ensure cost-efficiency across all events. • Coordinate cross-functional teams involved in events, develop detailed event playbooks and run sheets to ensure smooth onsite execution. • Oversee booth design, vendor selection for booth construction and setup/tear down; manage printing and shipping, and inventory of marketing assets, custom collateral, and giveaways. • Prepare and validate exhibitor lists for accurate targeting. • Ensure event registration processes are seamless; coordinate and verify the functionality of lead capture forms and systems before and during events. • Work closely with design and marketing teams to manage the creation, approval, and delivery of custom assets tailored for specific customers or events.

🎯 Requirements

• Proven experience managing a high volume of complex events, preferably 50+ annually, including international locations. • Strong project management and organizational skills with exceptional attention to detail. • Experience negotiating and managing vendors and suppliers in a fast-paced environment. • Budget management expertise with financial acumen. • Ability to manage multiple stakeholders and cross-functional teams effectively. • Proficiency with event management software, CRM, registration platforms, and Google Workspace. • Comfortable with frequent international travel, working across multiple time zones and hands-on onsite event setup/tear down. • Excellent communication and interpersonal skills. • Ability to problem-solve on the fly and handle unexpected challenges calmly and efficiently.

🏖️ Benefits

• Work anywhere in the world for up to 3 months! • We value families, by offering a parental leave program • We offer a work-from-home stipend • Your birthday (and our company's birthday) is a day off!