Executive, Operations Coordinator

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2 days ago

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Lumidas Inc.

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Lumidas is on a mission to reduce the barrier to adoption of fiber optic sensing technologies for geotechnical monitoring of critical infrastructure. We provide specialized expertise in emerging fiber optic sensing technologies (distributed acoustic sensing), passive seismic monitoring techniques, alongside conventional geotechnical monitoring methods. We pride ourselves in our multidisciplinary approach to create innovative solutions to geotechnical problems. Lumidas is a registered permit to practice holder with the Association of Professional Engineers and Geoscientists of Alberta (APEGA). We partner with select consultants to provide quality review of professional engineering deliverables for our clients.

0 - 1 employees

📋 Description

• Manage the CEO’s schedule, meetings, travel logistics, and daily priorities. • Prepare briefing materials, track follow-ups, and ensure the CEO is prepared for engagements. • Draft, edit, or coordinate communications on behalf of the CEO to internal and external stakeholders. • Maintain confidentiality and consistently exercise sound judgment. • Help keep operations running smoothly — from office coordination to systems upkeep. • Handle essential administrative tasks, mail handling, supplies, purchasing, and occasional errands. • Support team-wide meetings, internal communications, and organizational logistics. • Improve processes and contribute to operational best practices across VFC. • Coordinate recruitment logistics such as interview scheduling, posting jobs, and communicating with candidates. • Support initial screening steps or reference checks as required while promoting a positive and inclusive candidate experience; Maintain and update People Operations records and tools such as the HRIS. • Assist with onboarding and offboarding logistics in collaboration with the People Operations team.

🎯 Requirements

• 2+ years of administrative or executive support experience, ideally in a nonprofit, startup, or similarly dynamic setting. • Exceptional organization, attention to detail, and ability to manage multiple priorities with calm and clarity. • Strong written and verbal communication skills; able to prepare polished, professional materials. • Proficiency with Google Workspace, Slack, Zoom, and administrative systems. • Ability to maintain confidentiality and navigate sensitive information with discretion. • Service-oriented, proactive, and relationship-focused — comfortable supporting colleagues at all levels. • Experience with recruitment coordination is an asset but not required. • Must be legally authorized to work in Canada.

🏖️ Benefits

• Salary range: $55,000 - 65,000 • Stipend for phone usage • Comprehensive health benefits plan after 3 months of service and RRSP matching after 6 months of service • Three weeks of paid vacation • Summer hours from May to Labour Day • Additional summer office closures, holiday closures (Dec 25–Jan 1) • Potential to work out of the country/province for up to 1 month annually • Flexible work hours and a remote work environment • Professional development funding • Funding to support the setup of your home office