Document Control Clerk

Job not on LinkedIn

🕒 March 18

🤠 Texas – Remote

🤠 Texas – Remote

💵 $30 - $35 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

🤑 Sales

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Mack Sales & Marketing, Inc.

WebsiteLinkedInAll Job Openings

2 - 10 employees

🤝 B2B

📣 Marketing

B2B • Marketing

Mack Sales & Marketing, Inc. is a manufacturer's representative agency specializing in janitorial and sanitation equipment and supplies. The company leverages a knowledgeable sales force with over 60 years of experience across flooring types, applications, and cleaning chemistries, and offers demonstration, training (webinar and classroom), and customizable marketing services (e-blasts and other communications) to support manufacturers and buyers. Mack positions itself as a full-service sales and marketing partner for firms in the janitorial/sanitation supply channel.

📋 Description

• Technical Library Management: Maintain a centralized, cloud-based repository for all manufacturer documents, including Technical Data Sheets (TDS), Safety Data Sheets (SDS), and equipment manuals for various flooring and chemistry applications. • Version Control: Track updates from manufacturers to ensure outdated pricing, discontinued parts lists, or old chemical formulations are immediately archived and replaced with current versions. • Compliance Documentation: Ensure all "Restoration" and "Healthcare" market documents meet current industry standards and are readily available for clients in hospitals, clinics, and nursing homes. • Marketing Asset Coordination: Organize and catalog "Customized Marketing Materials" created for the distributor network, ensuring that flyers and handouts for cities like Cincinnati, Indianapolis, and Pittsburgh remain consistent with brand guidelines. • Quality Audits: Perform regular digital audits of the "Team/Territory" folders to ensure regional managers have the specific documentation required for their unique state regulations (e.g., specific chemical VOC laws in Michigan vs. Ohio). • Distribution Workflow: Manage the electronic transmittal of documents to wholesale distributors and end-users, ensuring that requests for quotes or equipment specs are fulfilled with the correct, most recent files.

🎯 Requirements

• Document Management Expertise: Proficiency in digital filing systems and cloud platforms (such as SharePoint, Dropbox Business, or Google Workspace). • Attention to Detail: Ability to spot minute differences between document versions and ensure naming conventions are strictly followed for easy searchability. • Industry Literacy: Familiarity with the documentation requirements of the industrial cleaning and maintenance industry is a major plus (understanding the difference between a floor scrubber parts list and a chemical SDS). • Software Proficiency: Strong skills in Adobe Acrobat (for merging and securing PDFs) and Microsoft Office Suite. • Time Management: Ability to prioritize urgent document requests from the field sales team who may be onsite with a customer and need immediate technical data.