Chief of Staff, Executive Assistant

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Magic, Inc

WebsiteLinkedInAll Job Openings

51 - 200 employees

Magic is a frictionless way to plug in thoroughly vetted, cost-effective remote workers, to help scale your key business functions. Through a combination of automation and active work, we tap into our network of vetted remote workers who handle tasks from virtual assistance and customer service to sales lead generation and scheduling across various team members—like magic.

📋 Description

• Own and optimize the calendar; protect deep work time; resolve conflicts and last‑minute changes • Triage inbox; flag urgent items; draft responses; manage stakeholder expectations and SLAs • Ensure on-time meeting starts; anticipate logistics; proactively check executive status and readiness • Own task boards and project trackers; maintain clear priorities and deadlines • Prepare agendas, docs, and resources for upcoming decisions; ensure follow-ups are completed • Drive cross-departmental coordination; “firefight” blockers on behalf of the executive • Draft/polish decks, memos, SOPs, customer letters, and internal updates • Create concise summary reports and executive briefs from complex inputs • Maintain a consistently high standard of clarity, tone, and brand alignment • Schedule with partners; prepare materials; support contracts and onboarding • Maintain relationship maps and key contact cadences for the executive • Track deliverables and ensure external commitments are met on time • Pull light reports; summarize key data points for quick executive decisions • Capture live meeting notes; track action items; circulate clear summaries • Handle occasional personal admin tasks that enable executive focus

🎯 Requirements

• Demonstrated Chief of Staff experience (or equivalent) in a fast-paced startup or high-growth environment • Prior Executive Assistant (or equivalent) experience supporting a C-level executive • Mastery of calendar/inbox management and meeting ops across tools like Google Workspace, Slack, and a PM tool (e.g., Notion/Asana) • Proven cross-functional project ownership with measurable outcomes • Ability to work full-time, 40 hours/week, 9:00 a.m.–6:00 p.m. Eastern Time • WFH Set-Up: • - Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up. • - Internet speed of at least 40MBPS • - Headset with an extended mic that has noise cancellation and a webcam • - Back-up computer and internet connection • - Quiet, dedicated workspace at home

🏖️ Benefits

• No benefits package included