Payroll Specialist, Freelance

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Magic, Inc

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

⚡ Productivity

B2B • Productivity

Magic, Inc. is a company that provides a frictionless way to connect businesses with thoroughly vetted and cost-effective remote workers for various key functions. Their services include virtual assistance, customer service, sales lead generation, and scheduling, leveraging a combination of automation and the expertise of remote workers to streamline business operations.

📋 Description

• Process and audit US payroll in Paylocity, including wages, deductions, taxes, overtime, PTO, and payroll adjustments • Review employee timekeeping, attendance, new-hire data, tax withholdings, and payroll changes before each payroll run • Reconcile payroll reports and investigate discrepancies • Support payroll audits and compliance reporting • Ensure wage-and-hour requirements and tax compliance are met • Flag and resolve discrepancies according to documented procedures • Maintain accurate employee payroll and HRIS records • Prepare payroll-related documentation for internal and audit needs • Keep records organized and audit-ready • Respond to employee and manager questions about pay, deductions, tax withholdings, timekeeping, and payroll status • Communicate payroll matters clearly, professionally, and discreetly • Handle sensitive employee information confidentially

🎯 Requirements

• At least 6 months of hands-on US payroll processing experience • Knowledge of US HR practices and wage-and-hour requirements • Experience with payroll tax compliance and payroll documentation • Experience reconciling payroll reports and investigating discrepancies • Proficiency with Microsoft Excel and/or Google Sheets for payroll reporting • Solid understanding of US payroll processing, tax withholdings, and compliance requirements • Familiarity with HRIS and timekeeping systems; Paylocity experience is a strong plus • Familiarity with Microsoft Office and Google Workspace • Exceptional attention to detail • Discretion and confidentiality when handling sensitive employee data • Ability to work independently and take ownership • Clear, professional communication skills • Reliability and deadline-driven work style • Computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 processor or higher • Internet speed of at least 40 Mbps • Headset with extended noise-cancelling microphone and webcam • Backup computer and internet connection • Quiet, dedicated workspace at home • Reliable internet connection • Ability to work 40 hours per week, Monday–Friday, 9:00 AM–6:00 PM PST

🏖️ Benefits

• No benefits package included