Payroll & Expenses Specialist

🕒 July 15

🇷🇴 Romania – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧾 Payroll

👻 Ghost score 27%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Masabi

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2007

💼 Consulting

✈️ Travel

📦 Logistics

💰 Venture Round on 2022-03

Consulting • Travel • Logistics

Masabi is a company revolutionizing fare payments and public transportation systems through its Fare Payments-as-a-Service model. It offers the Justride Platform, an enterprise-ready, cloud-native solution designed to facilitate seamless integration with various transit networks. Masabi provides contactless ticketing solutions, enabling smooth, connected journeys while reducing costs for agencies and operators. By leveraging smart card, mobile ticketing, and open payment systems, Masabi enhances the passenger experience, fosters sustainable cities, and powers a connected transit ecosystem that emphasizes Mobility-as-a-Service (MaaS).

📋 Description

• Apply payroll changes across relevant platforms for Employer of Record review and approval across multiple jurisdictions • Act as primary payroll cover to ensure business continuity • Prepare pension files and manage AXA benefits processed through payroll • Lead creation, administration, and internal communication of P11D forms • Assist with PAYE Settlement Agreement data collection • Serve as contact for employee payroll questions • Oversee expense processing across Expensify, EOR platforms, and Navan • Monitor policy allowances and approve expenses according to internal guidelines • Update project codes and manager assignments in Expensify and obtain manager approvals • Manage financial coding, including VAT processing • Generate and distribute Navan utilization and expense reports • Resolve employee expense-process queries • Review and track corporate-card expenses and follow up with cardholders • Manage credit-card accruals and correct VAT codes with supporting evidence • Prepare supplier aging reports and weekly payment runs for Financial Controlling Associate review • Collate tax documentation and expense data for international operations, including Romania tax compliance • Support auditors with relevant data

🎯 Requirements

• Based in Romania; proof of right to work in Romania required • B2 or higher level of proficiency in English; advanced English required • Baseline conceptual understanding of UK payroll, including cycles, pension preparation, payrolled benefits administration, employee and employer National Insurance, tax, and benefits processed via P11Ds • Direct hands-on payroll processing experience appreciated • Comfortable using Expensify, Navan, or equivalent EOR/expense-tracking software • Working comfort in Excel or Google Sheets • Attention to detail around VAT coding, policy compliance, and data reconciliation • Regular day-to-day use of AI tools, with verification of AI-generated output • Excellent communication skills and ability to collaborate across departments and support employees

🏖️ Benefits

• 25 days holiday per year plus the Christmas Shutdown (another 3-4 days) • Premium medical care via Regina Maria • Regular social gatherings with a monthly allowance for each employee • Up to €1000 training budget per year • €200 to spend on your home office • €24 to spend on monthly team building activities • Choice of workstation • Ability to work for up to 3 months per year from any country in the world