Event Project Manager

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Meeting Tomorrow

WebsiteLinkedInAll Job Openings

51 - 200 employees

📦 Logistics

🏨 Hospitality

💼 Consulting

Logistics • Hospitality • Consulting

Meeting Tomorrow is a leading nationwide AV and event technology partner, specializing in event production, planning, and equipment rentals for companies across the United States and Canada. They offer a comprehensive range of services including audio-visual support, creative services, and logistics management, tailored to both virtual and hybrid events. With a focus on efficiency and precision, Meeting Tomorrow aims to streamline the event planning process for their clients, ensuring consistent results across multiple events. Their values of kindness, commitment, and humility are integral to their operations, as they work closely with clients to exceed expectations in high-stakes event environments.

📋 Description

• Audiovisual Event Project Planning: You’ll lead numerous events throughout the year, managing project scope, timelines, and budgets. You’ll guide clients through the project lifecycle, coaching them on AV Production best practices for in-person and hybrid events to ensure the execution exceeds their vision. • Communication & Decision Making: You are the client’s main point of contact and MT representative. You’ll lead the information flow between internal teams (fulfillment, creative, etc.), venues, vendors, and the client, while expertly preparing onsite staff for successful execution. • Client Relationship Building: You don’t just manage events but you build genuine connections. You’ll get to know our clients on a personal level (interests, family, life events) and bring a level of enthusiasm that drives credibility and repeat business. • Creative Deliverables Management: You’ll act as the bridge between clients and creative teams (designers, editors). You’ll manage logistics with vendors (decor, print, custom fabrication), maintain asset trackers, manage POs, and negotiate terms to be a true steward of the client’s budget. • On-Site Leadership: You’ll travel (approx. 20-30%) to be the face of MT, preparing onsite staff in partnership with Production Managers to execute flawlessly while maintaining high energy in fast-paced event environments.

🎯 Requirements

• 4-7+ Years of Event Industry Experience: You’ve navigated the agency or white-glove event world and have a customer-focused mindset. • Organization & Speed: You’re a fast-paced multitasker who is accountable to deadlines and finds joy in the details. • Great Communicator: You’re able to communicate clearly and effectively both verbally and in writing. • People person: You’re able to build relationships and cater your approach depending on the person you’re talking to. You’re experienced in working with different personalities and professional levels. • Technical & Creative Curiosity: You’re ready to dive into AV production and creative service logistics. • Adaptability: You can confidently work and make decisions in gray, unpredictable spaces with shifting priorities. When faced with unforeseen challenges, you adjust to keep the project (and everybody) on track. • Values Alignment: You demonstrate kindness, commitment, and humility in everything you do.

🏖️ Benefits

• Medical, dental, and vision plan options • Employer paid STD, LTD, Life Insurance, and EAP access • 401k with employer matching up to 4% • 16 PTO days (increases with tenure) + 9 paid holidays • Annual profit-sharing bonus • 12 weeks 100% paid parental leave (maternity, paternity, adoption) • $50 Monthly fitness reimbursement • Monthly stipends for internet and/or cell • Company donation(s) to your charities of choice (up to $1,000 annually) • Regular social events and learning opportunities