Executive Assistant – US Leadership

Job not on LinkedIn

🔥 1 minute ago

🇧🇷 Brazil – Remote

⏰ Full Time

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 13%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Nominal

WebsiteLinkedInAll Job Openings

11 - 50 employees

🏢 Enterprise

🔧 Hardware

Enterprise • Hardware

Nominal is the faster, more reliable way to validate mission-critical systems. We build workflows for the modern hardware team to quickly and continuously confirm that all systems are nominal. Use our platform to connect your machines to the humans who develop, test, and operate them.

📋 Description

• Manage the CEO's busy, fast-changing calendar, prioritizing meetings, travel, deadlines and focus time • Triage the CEO's inbox and support communications, gaining more autonomy over time • Anticipate priorities, clear bottlenecks and maintain a steady operating cadence • Prepare meetings with agendas, context and follow-ups • Support the US leadership team with scheduling, travel, events and operational needs • Track action items, follow-ups and deadlines and close important threads • Coordinate leadership meetings, board preparation logistics and all-hands • Plan US and occasional international travel end to end, including flights, hotels, itineraries and reservations • Coordinate in-office visits to the NYC office for customers, partners and other stakeholders • Work with the VP of HR and People team on logistics for Brazil and US teams, including onboarding and offboarding • Own special projects through completion • Potentially grow into broader company operations

🎯 Requirements

• 5+ years as an EA to C-level executives, ideally in a startup or another fast-moving environment • Native-level written and spoken English - must • Strong judgment and discretion with sensitive information • Ability to stay organized when priorities shift and know when to push back • Strong sense of urgency; comfortable with ambiguity and dynamic environments • Comfortable with Google Workspace, Slack, Notion and AI tools • Experience with US-based executives and familiarity with US business norms • Operations experience, or a clear interest in growing into it, is a plus • Core working hours are 9am–6pm US Eastern • Occasional off-hours support around travel or key events