Oceans
201 - 500 employees
🎯 Recruiter
👥 HR Tech
🤝 B2B
Recruitment • HR Tech • B2B
Oceans is a company that provides highly skilled, global remote talent to businesses in various sectors such as operations, finance, marketing, and administration. They are focused on fixing the outdated reputation of outsourcing by offering experienced and motivated professionals—referred to as 'Divers'—who seamlessly integrate into companies, significantly contributing to their success. Oceans prides itself on ensuring strong matches between their clients and Divers through a meticulous selection process, offering continuous upskilling, high retention rates, and exceptional client support. They cater to startups, e-commerce businesses, small businesses, and solopreneurs, enabling them to scale efficiently with top-notch remote talent.
Administrative Operations Specialist
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🔥 0 minutes ago
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Oceans
201 - 500 employees
🎯 Recruiter
👥 HR Tech
🤝 B2B
Recruitment • HR Tech • B2B
Oceans is a company that provides highly skilled, global remote talent to businesses in various sectors such as operations, finance, marketing, and administration. They are focused on fixing the outdated reputation of outsourcing by offering experienced and motivated professionals—referred to as 'Divers'—who seamlessly integrate into companies, significantly contributing to their success. Oceans prides itself on ensuring strong matches between their clients and Divers through a meticulous selection process, offering continuous upskilling, high retention rates, and exceptional client support. They cater to startups, e-commerce businesses, small businesses, and solopreneurs, enabling them to scale efficiently with top-notch remote talent.
📋 Description
• Manage and optimize your client’s work calendar, scheduling meetings, appointments, and events based on business priorities. • Coordinate meetings with internal teams, clients, and other stakeholders, ensuring efficient use of their time. • Organize and prioritize daily tasks, meetings, and follow-ups to ensure deadlines are met. • Handle business travel arrangements based on the client’s work schedule and specific needs. • Serve as the point of contact for your client’s emails, phone calls, and other professional communication, ensuring responses are timely and professional. • Manage and streamline the flow of information to ensure your client receives all the relevant updates and data they need. • Prepare and organize materials for meetings, including agendas, presentations, and reports. • Act as a liaison between your client and their internal teams, ensuring smooth communication and follow-through on tasks and initiatives. • Help manage positive and productive relationships with key stakeholders. • Provide logistical support for client-facing meetings, including coordination of schedules, follow-ups, and additional requirements. • Coordinate small-scale projects and tasks that align with your client’s strategic goals, tracking progress and ensuring all milestones are achieved. • Research and compile information as needed for ongoing tasks or initiatives. • Assist with ensuring deadlines are met, proactively following up on open tasks.
🎯 Requirements
• At least 5 years in a communication-heavy role at a reputable firm, demonstrating strong interpersonal and organizational skills. • An undergraduate degree is preferred, though relevant work experience is also valued. Certifications such as an MBA, CFA, CIM, CIPM, or CIMA will be considered as an added advantage. • Professional fluency in English, with excellent reading, writing, and speaking abilities.
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