Senior Executive Personal Assistant / Lifestyle Manager

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OnHires

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2020

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

OnHires is a global IT recruitment and staffing partner that sources, vets, and places technical and creative talent for fast-growing companies. They provide services including vetted developers, sourcing, executive search, talent mapping, RPO, HR consulting, and flexible hiring models (subscription, pay-per-hire, hourly), with a focus on fast, high-quality hires and scalable talent pipelines.

📋 Description

• Coordinate international business and leisure travel (commercial and private aviation) • Manage visas, itineraries, VIP airport services, transfers, accommodation, and reservations • Organize luxury travel experiences and special requests • Maintain loyalty programs, memberships, and VIP access arrangements • Oversee multiple residences and coordinate with property managers • Manage maintenance schedules, repairs, utilities, insurance, and service providers • Maintain vendor relationships and ensure timely completion of all property-related tasks • Coordinate household inventory, supplies, and procurement • Manage a complex calendar across multiple time zones • Coordinate medical appointments, wellness programs, and personal schedules • Handle document management, filing, and confidential records • Organize personal purchases, deliveries, and day-to-day requests • Manage registrations, insurance, servicing, and maintenance schedules • Coordinate with drivers, workshops, and external providers • Maintain accurate records and renewal schedules • Assist with private events, family celebrations, and special occasions • Coordinate venues, vendors, caterers, and logistics • Support family-related scheduling and administrative needs • Liaise with lawyers, accountants, doctors, bankers, household staff, and external partners • Act as the primary point of contact across all personal matters • Resolve issues proactively before escalation is required • Manage routine payments and expense tracking • Coordinate invoices, receipts, and vendor documentation • Support monthly expense reporting and basic financial administration

🎯 Requirements

• 5+ years of experience supporting UHNWI, founders, executives, family offices, celebrities, or private households • Experience managing multiple areas simultaneously: travel, residences, vendors, administration, and logistics • Strong understanding of luxury travel and premium service standards • Exceptional organizational and problem-solving skills • Ability to work independently with minimal supervision • High emotional intelligence and strong communication skills • Absolute discretion and professionalism • Ability to remain calm under pressure and manage changing priorities • Fluent Bulgarian and English • Based in Bulgaria (Sofia preferred) • Flexible availability across time zones when required • Willingness to occasionally travel if needed

🏖️ Benefits

• Competitive salary, based on experience