Facilities Coordinator

🔥 0 minutes ago

🌲 North Carolina, Pennsylvania, +1 more states – Remote

🌲 North Carolina – Remote 🔔 Pennsylvania – Remote 🤠 Texas – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

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Openwork

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1967

🎯 Recruiter

👥 HR Tech

Recruitment • HR Tech

Openwork is a modern staffing and recruitment firm that matches job seekers with employers across industries such as accounting, customer service, HR, IT, manufacturing, skilled trades, and logistics. They combine over 50 years of staffing experience with technology-enabled services — including candidate and employer portals, quick matching, payroll support, and benefits — to deliver fast time-to-fill and long-term placements. Headquartered in Austin, TX, Openwork emphasizes strong customer service, rapid turnaround (claiming 12x faster matches than typical staffing firms), and building lasting employer-employee fits.

📋 Description

• Oversee daily facility operations across multiple locations. • Ensure offices remain clean, organized, safe, and aligned with brand standards. • Schedule and supervise ongoing maintenance, repairs, inspections, and cleaning services. • Source, vet, and manage service providers (cleaning, security, HVAC, general contractors, etc.). • Assist in analyzing bids, negotiating contracts, maintain vendor records, and track performance. • Handle significant ongoing follow-up across multiple projects and vendors. • Ensure vendor alignment with leadership preferences and project timelines. • Manage multiple facility projects simultaneously in a fast-paced environment • Track outstanding tasks, request updates, and maintain organized documentation. • Act as the main point of contact for facility-related issues and ensure timely resolution.

🎯 Requirements

• Experience in construction management, intensive project management, or office/facility operations. • Strong ability to navigate and manage multiple vendors and projects simultaneously. • Excellent follow-through—comfortable handling extensive and continuous communication cycles. • A quick learner who can grasp and execute highly specific operational preferences. • Strong customer service skills and the ability to keep vendors engaged and accountable. • High attention to detail, adaptability, and calmness under pressure. • Administrative or operations background; facilities experience highly preferred. • Comfortable with irregular travel to office locations for site visits

🏖️ Benefits

• Competitive base salary with monthly commissions or bonus potential • Generous PTO and paid holidays • Comprehensive healthcare benefits • Dog-friendly offices (yes, really!) • A people-first culture built on collaboration, accountability, and shared growth