Proposal Coordinator I

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Outforce

WebsiteLinkedInAll Job Openings

201 - 500 employees

🤝 B2B

🎯 Recruiter

☁️ SaaS

B2B • Recruitment • SaaS

Outforce is a global offshore recruitment and outsourcing company, recognized for its innovative approach in connecting businesses with top-tier talent. Based in Australia and with significant operational presence in the Philippines, Outforce provides customized talent solutions to enhance productivity and reduce staffing costs for various industries. Offering transparent pricing and a commitment to client satisfaction, Outforce empowers businesses worldwide to effectively meet their staffing needs.

📋 Description

• Supports proposal efforts from initial notification through final submission for small to medium pursuits. • Attends scheduled kick-off, review and other pursuit meetings; documents action items and larger strategy discussions; • Issues subconsultant data calls and manages received information. • Assists Proposal Manager and internal stakeholders with proposal coordination activities, including schedules and compliance requirements. • Helps Proposal Manager develop and track proposal schedules, deadlines, and action items. • Supports coordination of proposal reviews under Proposal Manager’s direction, including draft compilation and document distribution. • Assists with proposal production, formatting, editing, and document assembly. • Coordinates corporate form completion for proposal responses. • Coordinates teaming partner data calls and manages received information. • Maintains proposal materials including resumes, project descriptions, text libraries, graphics, and pursuit documentation. • Performs basic quality assurance/quality control (QA/QC) reviews for formatting, consistency, and completeness during proposal development and drafting. • Manages the proposal closeout process following submission of a proposal. • Assists with maintaining employee resumes, project information, and credentials within Department master documents. • Contributes to maintaining proposal templates, archives, and tools.

🎯 Requirements

• 1+ years of experience in proposals, marketing, business development support, or administrative support • Experience working with documents, formatting, or coordination tasks in a professional environment • Proficiency in Microsoft Office Suite • Basic familiarity with Adobe InDesign or willingness to learn • Strong attention to detail and document formatting skills • Strong organizational and time management skills • Ability to manage multiple tasks and deadlines with guidance • Effective written and verbal communication skills • Ability to work collaboratively in a team environment • Ability to follow established processes, templates, and guidelines • Basic problem-solving skills and willingness to learn • Ability to work in a fast-paced environment

🏖️ Benefits

• Competitive compensation package aligned with your skills and experience • Night differentials pay to help maximize your earnings • Comprehensive HMO coverage, including a free dependent on Day 1 • Employee referral program with rewarding incentives • 20 days of annual leave, giving you flexibility to manage your time • Engaging team activities and events to keep work enjoyable