Virtual Assistant – Non Voice

🕒 5 days ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Outsourcey

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

📋 Description

• Manage and maintain staff and coach rostering, ensuring schedules, availability and changes are accurately recorded and communicated • Complete accurate data entry across internal systems, spreadsheets, member records and operational platforms • Monitor and manage incoming emails, prioritising important correspondence and ensuring enquiries and requests are actioned promptly • Maintain organised inboxes, categorising emails, flagging urgent matters and following up on outstanding actions • Support day-to-day administration across memberships, classes, coaches, appointments and other operational requirements • Prepare, update and maintain reports, spreadsheets and administrative documentation as required by management • Coordinate information between coaches, staff and management to ensure operational changes, roster updates and important communications are communicated accurately • Proactively identify administrative gaps, outstanding tasks and opportunities to improve systems and workflows, taking ownership of recurring tasks and supporting the leadership team

🎯 Requirements

• Minimum 4 years of experience as a Senior VA, Executive Assistant, Administrative Assistant or similar role, ideally supporting a busy business or operations team • Strong experience with email management, data entry, spreadsheets, scheduling and administrative systems • Excellent attention to detail • Proven ability to manage rosters, calendars or other scheduling processes accurately and efficiently • Excellent written English and communication skills • Ability to work professionally with management, staff, coaches and customers • Highly proactive, organised and reliable • Ability to work independently, manage competing priorities and identify what needs to be done without constant direction

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO • Work closely with a team of industry leaders who have successfully scaled BPOs in the past • Career growth and development opportunities