Executive Assistant to Founder – Marketing Agency

🔥 2 minutes ago

🇵🇹 Portugal – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 13%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Paired

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

🎯 Recruiter

👥 HR Tech

Consulting • Recruitment • HR Tech

Paired is a strategic talent recruitment company that specializes in connecting businesses with top-tier overseas talent. They streamline the hiring process by recruiting, vetting, and presenting the best candidates for a variety of roles, allowing companies to save significantly on payroll costs. Paired focuses on placing talented individuals in various positions ranging from administrative assistants to executive roles, across diverse fields such as marketing, engineering, and sales. With a commitment to quality and cost-effectiveness, Paired offers a risk-free placement service that guarantees client satisfaction, thereby facilitating global workforce integration for its clients.

📋 Description

• Coordinate personal travel arrangements, including flights, accommodations, transportation, restaurant reservations, and itineraries • Manage personal scheduling, including medical appointments, fitness sessions, grooming, and lifestyle commitments • Handle visa renewals, residency documentation, licenses, and personal administrative requirements proactively • Coordinate household operations, including vendors, maintenance, deliveries, installations, repairs, and property-related communication • Manage personal errands, sourcing requests, returns, exchanges, and gift procurement • Communicate with accountants, lawyers, building management, concierge services, vendors, and other external stakeholders • Handle time-sensitive and last-minute logistical requests efficiently • Maintain accurate calendar management across different time zones • Anticipate problems and execute solutions independently • Ensure confidentiality, professionalism, and discretion • Identify and resolve challenges proactively • Work autonomously and make swift, well-informed decisions • Communicate clearly, precisely, and professionally • Remain composed and effective under pressure • Coordinate international vendors independently

🎯 Requirements

• At least 2 years of experience supporting a founder, executive, entrepreneur, or C-level professional • Availability across Dubai and European time zones required • Strong experience working remotely across multiple time zones • Polished, presentable and professional appearance • Socially sophisticated, boasting high emotional intelligence • Proven track record in affluent and high-achieving settings • Must be highly responsive, detail-oriented, and reliable • Excellent spoken and written English with strong communication skills • Strong organizational skills with the ability to manage multiple priorities simultaneously • Highly proactive, resourceful, and capable of operating independently without constant supervision • Comfortable working in a high-responsibility environment with changing schedules and urgent requests • Strong internet research and problem-solving skills • Able to maintain professionalism and composure under pressure • Experience coordinating international travel and lifestyle logistics is highly preferred • Candidates with only junior VA or entry-level administrative experience may not be considered • Extensive experience working remotely over multiple years • In-depth knowledge of the hospitality, luxury, and travel industries • Ability to coordinate and manage international vendors independently

🏖️ Benefits

• Competitive salary • Work with fast-scaling, premium brands • Fully remote role with a dynamic, growth-driven team • Clear opportunities for career growth and advancement