AP Manager

🕒 May 12

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Passport

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2017

🛍️ eCommerce

🤝 B2B

📋 Compliance

eCommerce • B2B • Compliance

Passport is a global cross-border commerce enablement company that helps direct-to-consumer and ecommerce brands scale internationally. It provides end-to-end internationalization services including cross-border and DDP shipping to 180+ countries, in-country enablement (importer of record, local fulfillment), marketplace management, seller-of-record tax compliance, duty drawback recovery, and integrations with 3PLs and ecommerce platforms. Passport combines shipping, compliance, and localized storefront/fulfillment solutions to simplify and accelerate global expansion for B2B customers.

📋 Description

• Oversee daily accounts payable operations, including invoice processing workflows, approval coordination, and vendor communications. • Ensure freight and operational vendor invoices are reviewed for accuracy and recorded timely and in the correct accounting period. • Support monthly close activities related to accounts payable, including accrual oversight, reconciliations, and review of AP-related journal entries. • Monitor vendor balances, statement reconciliations, and credit activity to ensure discrepancies are resolved in a timely manner. • Manage corporate card expense compliance, including coding accuracy, receipt enforcement, and adherence to company policies. • Oversee vendor onboarding processes and maintain accurate vendor records across accounting and operational systems. • Partner cross-functionally with Accounting, Operations, Commercial, and Data teams to resolve billing issues and improve shipment-level cost visibility. • Monitor invoice data ingestion and system workflows to ensure accurate expense classification and reporting. • Drive process improvements and automation initiatives to increase efficiency, strengthen controls, and support scalable AP operations. • Supervise and develop AP team members, including workload prioritization, training, and performance support. • Prepare and deliver reporting on AP metrics such as processing timelines, aging trends, and cost variances. • Assist with tax documentation and compliance requirements related to vendor payments, including annual 1099 processes. • Support ad hoc finance projects and operational initiatives as needed.

🎯 Requirements

• Bachelor’s degree in Accounting • 6-8+ years of experience in accounts payable, preferably within a US-based company. • 2-4 years experience managing accounts payable staff and overseeing day-to-day accounts payable operations. • Solid understanding of accounting principles and financial reporting under US GAAP. • Hands-on experience with Salesforce, data visualization software (Tableau), QuickBooks Online (QBO), NetSuite, Bill.com, Tipalti, and Ramp is a plus. • Advanced proficiency in Microsoft Excel and Google Sheets for financial analysis and reporting. • Strong analytical and organizational skills with a high attention to detail. • Ability to communicate effectively across departments and time zones. • Self-starter with the ability to manage multiple priorities in a remote and fast-paced environment. • Experience in logistics/shipping/transportation is a plus. • Fluent in English (written and spoken)

🏖️ Benefits

• Flexible work arrangements