Admin Coordinator – IT Consulting

Job not on LinkedIn

🔥 0 minutes ago

🇵🇭 Philippines – Remote

💵 A$1.6k - A$1.8k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

🚫👨‍🎓 No degree required

👻 Ghost score 0%

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Pear Tree.

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows.

📋 Description

• Manage the Director’s and BDM’s email inboxes, triaging messages, drafting replies and flagging items requiring attention • Manage calendars and book appointments, client meetings and site visits around travel • Respond quickly to requests while the Director is between sites • Funnel internal team requests to the Director or appropriate person • Follow up clients on quotes, proposals and outstanding items • Own quarterly client check-ins, including scheduling, preparation, reminders and tracking • Prepare and track telco and service paperwork, orders, forms and supplier or carrier documentation • Maintain accurate client records, contacts and notes in the CRM • Learn and use Autotask and the custom CRM, keeping data clean and up to date • Document administrative processes for repeatability and handover • Handle general administrative tasks across the business

🎯 Requirements

• At least 2 years of proven experience as a virtual assistant, executive assistant or office administrator supporting more than one person • Strong email, calendar and scheduling management • Excellent written English, with a professional tone for clients • Tech-savvy, able to learn proprietary systems quickly (CRM, ticketing or PSA tools) • Highly organised and proactive, following up without being chased • Reliable availability during Australian business hours, including responding quickly while the Director is on the road • Experience in IT, a managed service provider, telecommunications or a similar service business (Strong Plus) • Experience with Autotask or another PSA or ticketing platform (Strong Plus) • Experience handling telco or supplier paperwork (Strong Plus) • Experience owning client check-ins or account-management admin (Strong Plus)

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