Commercial Property, Transactions Paralegal

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Pear Tree.

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows.

📋 Description

• Assist with preparing contracts for commercial property sales and purchases based on established precedents and solicitor instructions • Prepare and organise property searches, title-related documents, transaction correspondence, and settlement documentation • Assist with special conditions, settlement directions, transfer-related documentation, and completion materials • Track finance, due diligence, title, access, and settlement deadlines • Assist with reviewing leases and tenancy documents • Coordinate documents for electronic settlement processes • Prepare first drafts of business sale and purchase contracts • Prepare disclosure documents, schedules, annexures, and supporting transaction documents • Review transaction documents for accuracy and completeness • Prepare deeds of assignment, novation deeds, landlord-consent documents, restraint deeds, releases, and settlement documents • Coordinate legal due diligence and organise financial, property, commercial, employee, corporate, and other supporting documents • Maintain due-diligence registers, outstanding-item lists, conditions-precedent trackers, and settlement checklists • Open, organise, and maintain electronic legal matter files • Maintain document version control, task lists, key-date calendars, and correspondence records • Prepare file notes, transaction summaries, and status updates for the supervising solicitor • Draft professional correspondence to clients and other stakeholders under instruction • Format, proofread, and finalise legal documents • Assist with invoices, cost disclosures, trust-accounting instructions, and administrative requirements • Help maintain and improve legal precedents, checklists, and transaction workflows

🎯 Requirements

• At least 2 years of experience as a Paralegal, Legal Assistant, Conveyancing Assistant, Legal Secretary, or similar transactional legal support role • Demonstrated experience supporting commercial property, conveyancing, commercial, corporate, leasing, or business-sale matters • Strong legal document preparation and document-management skills • Excellent written and spoken English • Experience preparing professional client and stakeholder correspondence • Strong Microsoft Word skills, including document formatting, styles, tracked changes, document comparison, tables, headers and footers, and PDF conversion • Exceptional attention to detail when handling legal names, dates, monetary amounts, schedules, execution blocks, annexures, and transaction information • Strong organisational skills with the ability to manage multiple matters and deadlines • Ability to work independently in a remote environment while following detailed instructions • Proactive approach to identifying missing information, following up outstanding requirements, and escalating issues • Ability to maintain strict confidentiality when handling sensitive legal and client information • Preferred experience supporting Australian lawyers or Australian legal practices • Background in commercial property, commercial conveyancing, business sales, acquisitions, or commercial leasing • Experience in Australian, UK, New Zealand, or other common-law legal environments • Experience with legal due diligence and document review • Familiarity with cloud-based legal practice or document-management systems • Experience using Adobe Sign or similar e-signature platforms • Familiarity with PEXA, Australian property searches, or Australian conveyancing processes is advantageous but not required • Required proficiency with Microsoft Word, Microsoft 365 / Microsoft Office, Adobe Acrobat or equivalent PDF software, Google Workspace or similar cloud-based productivity tools, and video conferencing and remote collaboration platforms

🏖️ Benefits

• 100% Remote work • Work under Independent Contractor Agreement • Following AU business hours