Executive Assistant, Property Development/Construction

🔥 0 minutes ago

🇵🇭 Philippines – Remote

💵 $1.4k - $2k / month

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Pear Tree.

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows.

📋 Description

• Provide comprehensive executive support to the Managing Director • Manage diaries, meetings, appointments, competing priorities, and travel arrangements • Prepare correspondence, reports, presentations, and business documents • Prepare meeting agendas and notes; track and follow up actions and commitments • Prioritise incoming communications and serve as a key stakeholder contact • Handle commercially sensitive and confidential information • Support active property development and investment projects • Manage project documentation, files, document control, timelines, milestones, actions, deadlines, and reporting • Coordinate communications and meetings with purchasers, capital partners, JV partners, councils, consultants, investors, suppliers, contractors, and professional advisors • Support day-to-day office and business administration, including files, records, invoicing, expenses, trackers, spreadsheets, suppliers, reporting, marketing, and process improvement • Provide financial administration support, including invoice processing, expense records, budget and project reporting, financial reports, and coordination with accountants and external advisors • Use Claude and other AI platforms for drafting, research, meeting summaries, presentations, and document preparation • Identify opportunities to streamline or automate repetitive tasks and improve document management, project tracking, templates, and workflows

🎯 Requirements

• Proven experience as an Executive Assistant, Personal Assistant, Senior Administrator, or similar • Exceptional organisational and time-management skills • Excellent written and verbal English communication • Confident and professional telephone manner • High attention to detail and accuracy • Advanced Microsoft Office / Microsoft 365 capability required • Strong diary and calendar management experience • Experience coordinating meetings and following up actions • Ability to manage multiple projects, priorities, and deadlines simultaneously • Confidence communicating with senior external stakeholders • Ability to work independently and make sensible decisions within the scope of the role • High level of professional discretion and confidentiality • Proactive working style with the ability to anticipate requirements • Previous experience within property development, construction, property management, investment, or professional services highly desirable • Understanding of the New Zealand property development environment highly desirable • Familiarity with New Zealand council and consenting processes highly desirable • Experience coordinating architects, engineers, planners, lawyers, and contractors highly desirable • Experience communicating with investors, capital partners, or JV partners highly desirable • Experience using Claude or other AI platforms to improve productivity highly desirable • Financial administration experience, including invoicing, budgets, expenses, and reporting highly desirable • Experience supporting a Managing Director, CEO, founder, or other senior executive directly highly desirable