Personal Assistant

🔥 1 hour ago

🇿🇦 South Africa – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Pear Tree.

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows.

📋 Description

• Manage calendars, appointments, meetings, and schedules. • Coordinate meetings, prepare agendas, and ensure appointments are scheduled efficiently. • Monitor, prioritise, draft, and respond to routine email correspondence. • Follow up on outstanding emails, action items, and pending requests. • Arrange travel, accommodation, and other logistical requirements when necessary. • Identify and resolve scheduling conflicts proactively. • Prepare, issue, distribute, and verify invoices and supporting documentation. • Maintain billing records, invoice trackers, and financial spreadsheets. • Monitor outstanding invoices and assist with payment follow-ups. • Liaise with clients, suppliers, internal teams, accountants, bookkeepers, and finance teams. • Prepare statements, expense summaries, financial reports, and routine financial summaries. • Maintain financial records, administrative databases, expense records, receipts, payments, and reimbursements. • Assist with accounts payable, accounts receivable, invoice reconciliation, expense monitoring, and budget trackers. • Support bookkeeping and accounting document preparation and organisation. • Provide day-to-day administrative assistance to management and team members. • Prepare, format, and maintain documents, reports, presentations, and correspondence. • Maintain electronic filing systems and document records. • Manage office supplies, administrative requests, data entry, record keeping, and internal system updates. • Track deadlines, follow up on tasks, and complete other reasonable administrative duties.

🎯 Requirements

• Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, Office Administrator, or in a similar role. • Practical experience in billing, invoice preparation, and basic financial administration. • Experience managing calendars, appointments, email correspondence, and business communications. • Good understanding of basic accounts payable and accounts receivable processes. • Proficiency in Microsoft Office, particularly Outlook, Word, and Excel, or equivalent productivity tools. • Experience maintaining spreadsheets, financial trackers, and administrative records. • Strong written and verbal communication skills. • Excellent organisational skills and attention to detail. • Ability to manage multiple tasks, prioritise workloads, and meet deadlines. • High level of professionalism and discretion when handling confidential business and financial information. • Preferred: Relevant qualifications or training in business administration, finance, accounting, or a related field. • Preferred: Experience supporting senior management, business owners, or executives. • Preferred: Familiarity with accounting and invoicing software such as Xero, QuickBooks, Sage, or similar platforms. • Preferred: Experience preparing financial reports, expense summaries, and payment tracking records. • Preferred: Familiarity with cloud-based document management, scheduling, and task management systems. • Preferred: Experience working independently in a fast-paced or remote working environment.